Project Coordinator

Millis Development & Construction; Austin (TX); Sur place; USD 45 000 - 65 000; Plein temps

Résumé du poste

Millis Family Of Companies in Austin, TX is seeking a Project Coordinator to support the Project Manager and Superintendent on assigned construction projects. You will help with the processing and distribution of documents, subcontracts, purchase orders, submittals, shop drawings, and monthly payment applications.

This role requires strong communication, attention to detail, and proficiency with Microsoft Office.

Qualifications

• Excellent verbal and written communication required.
• Ability to prioritize and multi-task.
• Self-motivated with a strong work ethic and can-do attitude.
• Proficient in Microsoft Office Suite.
• Familiarity with project team roles is a plus.

Responsabilités

• Assist in drafting and distributing subcontracts and purchase orders.
• Assist in obtaining building permits and related documentation.
• Create submittal logs and manage submittals.
• Maintain project logs and records.
• Monitor project budgets and assist with routine reporting.
• Process Change Order Requests from subcontractors and suppliers.
• Prepare monthly applications for payment.
• Ensure timely communication with all project stakeholders.
• Maintain up-to-date file management.
• Perform other administrative duties as assigned.

Connaissances

Communication skills

Problem solving

Attention to detail

Prioritization

Multi-tasking

Self-motivation

Work ethic

Microsoft Office

Outils

Outlook

Excel

Word

Description du poste

About Millis Family Of Companies

The Millis Family of Companies was established in 1980 with a commitment to helping clients bring their construction visions to life. Since then, we have expanded our locations and services to better serve the evolving needs of our clients. Our diverse range of companies includes expertise in general contracting, civil construction, commercial landscaping, architectural products, and masonry and fencing.

About Millis Family Of Companies

The Millis Family of Companies was established in 1980 with a commitment to helping clients bring their construction visions to life. Since then, we have expanded our locations and services to better serve the evolving needs of our clients. Our diverse range of companies includes expertise in general contracting, civil construction, commercial landscaping, architectural products, and masonry and fencing.

Job Description

On assigned projects, the Project Coordinator is responsible for assisting the Project Manager and Project Superintendent in the overall delivery of the project, including: the processing and distribution of construction documents, subcontracts and purchase orders, submittals, shop drawings, monthly payment applications, project logs, and other project-related documentation or transactions.

Responsibilities

• Assisting in the drafting and distribution of subcontracts and purchase orders
• Assisting in obtaining required building permits and related documentation
• Assisting in creating submittal logs, requesting and sending required submittals in a timely fashion.
• Assisting in creating and maintaining required project logs and similar project records.
• Being familiar with project budgets and financials and assisting with routine reporting.
• Assisting in processing Change Order Requests from subcontractors and suppliers, and processing Owner/Prime Change Orders
• Assisting in preparing and submitting monthly applications for payment
• Assuring proper and timely communication with all involved parties from project commencement to completion.
• Maintaining file management up to date.
• Other administrative duties as assigned.

Qualifications

• Excellent verbal and written communication skills, problem solving skills, and attention to detail.
• Ability to prioritize and multi-task.
• Self-motivated, strong work ethic and “can-do” attitude
• Working knowledge in Microsoft Office Suite (Outlook, Excel, Word, etc.).
• Basic understanding of the roles and relationships of the project team and stakeholders including Owner, Architect, Consultants, General Contractor, Subcontractor, Suppliers, and code enforcement agencies is advantageous, but previous experience is not required.