Project Coordinator

Automatic Data Processing, Inc.; Austin (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

Millis Family of Companies in Austin, TX is seeking a detail-oriented Project Coordinator to assist the Project Manager and Superintendent in delivering construction projects. You will help process documents, subcontracts, purchase orders, submittals, and monthly payment applications.

The role emphasizes maintaining project logs, coordinating with owners, architects, subcontractors, and suppliers, and ensuring timely communication from project start to finish.

Qualifications

• Excellent verbal and written communication skills.
• Ability to prioritize and multi-task.
• Self-motivated with strong work ethic.
• Proficient with Microsoft Office Suite.

Responsibilities

• Assist in drafting and distributing subcontracts and purchase orders.
• Assist in obtaining building permits and related documentation.
• Assist in creating submittal logs, requesting and sending required submittals in a timely fashion.
• Assist in creating and maintaining required project logs and similar project records.
• Being familiar with project budgets and financials and assisting with routine reporting.
• Assisting in processing Change Order Requests from subcontractors and suppliers, and processing Owner/Prime Change Orders
• Assisting in preparing and submitting monthly applications for payment
• Assuring proper and timely communication with all involved parties from project commencement to completion.
• Maintaining file management up to date.
• Other administrative duties as assigned.

Skills

Verbal communication

Written communication

Attention to detail

Multitasking

Problem solving

Self-motivated

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Regular Austin, TX, US

2 days ago Requisition ID: 1064

About Millis Family of Companies

The Millis Family of Companies was established in 1980 with a commitment to helping clients bring their construction visions to life. Since then, we have expanded our locations and services to better serve the evolving needs of our clients. Our diverse range of companies includes expertise in general contracting, civil construction, commercial landscaping, architectural products, and masonry and fencing.

On assigned projects, the Project Coordinator is responsible for assisting the Project Manager and Project Superintendent in the overall delivery of the project, including: the processing and distribution of construction documents, subcontracts and purchase orders, submittals, shop drawings, monthly payment applications, project logs, and other project-related documentation or transactions.

Responsibilities

• Assisting in the drafting and distribution of subcontracts and purchase orders
• Assisting in obtaining required building permits and related documentation
• Assisting in creating submittal logs, requesting and sending required submittals in a timely fashion.
• Assisting in creating and maintaining required project logs and similar project records.
• Being familiar with project budgets and financials and assisting with routine reporting.
• Assisting in processing Change Order Requests from subcontractors and suppliers, and processing Owner/Prime Change Orders
• Assisting in preparing and submitting monthly applications for payment
• Assuring proper and timely communication with all involved parties from project commencement to completion.
• Maintaining file management up to date.
• Other administrative duties as assigned.

Qualifications

• Excellent verbal and written communication skills, problem solving skills, and attention to detail.
• Ability to prioritize and multi-task.
• Self-motivated, strong work ethic and “can-do” attitude
• Working knowledge in Microsoft Office Suite (Outlook, Excel, Word, etc.).
• Basic understanding of the roles and relationships of the project team and stakeholders including Owner, Architect, Consultants, General Contractor, Subcontractor, Suppliers, and code enforcement agencies is advantageous, but previous experience is not required.