Project Coordinator

Apres Management Inc; Austin (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Millis Family of Companies in Austin, TX is seeking a Project Coordinator to support the Project Manager and Superintendent on assigned construction projects. You will help manage construction documents, subcontracts, purchase orders, submittals, shop drawings, and monthly payment applications.

You’ll handle file management, budgeting support, and timely communication with Owners, Architects, consultants, subs, and suppliers. Strong Microsoft Office skills and attention to detail are essential.

Qualifications

• Excellent verbal and written communication skills.
• Ability to prioritize and multi-task.
• Self-motivated with strong work ethic.
• Working knowledge of Microsoft Office Suite.
• Understanding of project team roles is advantageous, but not required.

Responsibilities

• Assist in drafting and distributing subcontracts and purchase orders.
• Assist in obtaining building permits and related documentation.
• Create submittal logs and submit required submittals on time.
• Maintain project logs and records.
• Assist with routine project reporting and budgets.
• Support timely communication among project stakeholders.
• Perform other administrative duties as assigned.

Skills

Verbal communication

Written communication

Multitasking

Microsoft Office

Attention to detail

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Regular Austin, TX, US

About Millis Family of Companies

The Millis Family of Companies was established in 1980 with a commitment to helping clients bring their construction visions to life. Since then, we have expanded our locations and services to better serve the evolving needs of our clients. Our diverse range of companies includes expertise in general contracting, civil construction, commercial landscaping, architectural products, and masonry and fencing.

On assigned projects, the Project Coordinator is responsible for assisting the Project Manager and Project Superintendent in the overall delivery of the project, including: the processing and distribution of construction documents, subcontracts and purchase orders, submittals, shop drawings, monthly payment applications, project logs, and other project-related documentation or transactions.

Responsibilities

• Assisting in the drafting and distribution of subcontracts and purchase orders
• Assisting in obtaining required building permits and related documentation
• Assisting in creating submittal logs, requesting and sending required submittals in a timely fashion.
• Assisting in creating and maintaining required project logs and similar project records.
• Being familiar with project budgets and financials and assisting with routine reporting.
• Assisting in processing Change Order Requests from subcontractors and suppliers, and processing Owner/Prime Change Orders
• Assisting in preparing and submitting monthly applications for payment
• Assuring proper and timely communication with all involved parties from project commencement to completion.
• Maintaining file management up to date.
• Other administrative duties as assigned.

Qualifications

• Excellent verbal and written communication skills, problem solving skills, and attention to detail.
• Ability to prioritize and multi-task.
• Self-motivated, strong work ethic and "can-do" attitude
• Working knowledge in Microsoft Office Suite (Outlook, Excel, Word, etc.).
• Basic understanding of the roles and relationships of the project team and stakeholders including Owner, Architect, Consultants, General Contractor, Subcontractor, Suppliers, and code enforcement agencies is advantageous, but previous experience is not required.