Construction Project Coordinator — Docs & Scheduling

Automatic Data Processing, Inc.; Austin (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

Millis Family of Companies in Austin, TX is seeking a detail-oriented Project Coordinator to assist the Project Manager and Superintendent in delivering construction projects. You will help process documents, subcontracts, purchase orders, submittals, and monthly payment applications.

The role emphasizes maintaining project logs, coordinating with owners, architects, subcontractors, and suppliers, and ensuring timely communication from project start to finish.

Qualifications

• Excellent verbal and written communication skills.
• Ability to prioritize and multi-task.
• Self-motivated with strong work ethic.
• Proficient with Microsoft Office Suite.

Responsibilities

• Assist in drafting and distributing subcontracts and purchase orders.
• Assist in obtaining building permits and related documentation.
• Assist in creating submittal logs, requesting and sending required submittals in a timely fashion.
• Assist in creating and maintaining required project logs and similar project records.
• Being familiar with project budgets and financials and assisting with routine reporting.
• Assisting in processing Change Order Requests from subcontractors and suppliers, and processing Owner/Prime Change Orders
• Assisting in preparing and submitting monthly applications for payment
• Assuring proper and timely communication with all involved parties from project commencement to completion.
• Maintaining file management up to date.
• Other administrative duties as assigned.

Skills

Verbal communication

Written communication

Attention to detail

Multitasking

Problem solving

Self-motivated

Tools

Microsoft Office Suite

Job description

Millis Family of Companies in Austin, TX is seeking a detail-oriented Project Coordinator to assist the Project Manager and Superintendent in delivering construction projects. You will help process documents, subcontracts, purchase orders, submittals, and monthly payment applications.

The role emphasizes maintaining project logs, coordinating with owners, architects, subcontractors, and suppliers, and ensuring timely communication from project start to finish.