Project Coordinator

KELLER; Kansas City (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

KELLER seeks a Project Coordinator to join our Kansas City, MO office. You will support the Project Management team by coordinating project administration, maintaining data in GW, SP, and PPM, and ensuring deliverables meet schedules.

The role requires organizing documentation, processing PO requisitions and invoices, assisting with change orders, and communicating with clients, subcontractors, and internal teams to maintain accuracy and compliance.

Qualifications

• Degree preferred in business, construction management, engineering, mathematics, or science.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Experience with Groundworks, SharePoint, and PPM is preferred.
• Construction or project administration experience is preferred.

Responsibilities

• Maintain accurate project information in GW, SP, and PPM.
• Process purchase orders, vendor invoices, and related docs promptly.
• Support Project Managers with project administration.
• Assist in preparing change order proposals.
• Communicate professionally with clients, subcontractors, vendors, and stakeholders.
• Review docs to identify inconsistencies with proposals and specs.
• Support subcontract administration, updates, and closeout activities.
• Maintain weekly and monthly project updates in reporting systems.
• Prioritize multiple deadlines while delivering excellent admin support.

Skills

Organization

Communication

Customer service

Education

Bachelor's or Associate degree

Tools

Groundworks (GW)

SharePoint (SP)

PPM

Job description

Company Logo Overview
The Project Coordinator supports the Project Management team. This role is responsible for coordinating project administration, maintaining project information in company systems, supporting financial and contractual documentation, and ensuring project deliverables are completed accurately and on schedule. The location is full time in the Kansas City, MO office.

Company Logo Overview
The Project Coordinator supports the Project Management team. This role is responsible for coordinating project administration, maintaining project information in company systems, supporting financial and contractual documentation, and ensuring project deliverables are completed accurately and on schedule. The location is full time in the Kansas City, MO office.
Responsibilities

• Maintain accurate project information in Groundworks (GW), SharePoint (SP), and Project Performance Management (PPM) for opportunities and active projects.
• Process purchase order requisitions, vendor invoices, and other project documentation in a timely manner.
• Support Project Managers with project administration while ensuring compliance with established company procedures.
• Assist in preparing change order proposals and other project correspondence for Project Manager review.
• Communicate professionally with clients, subcontractors, vendors, and internal stakeholders as directed.
• Review project documentation to identify inconsistencies between proposals, scope of work, and project specifications.
• Support subcontract administration, project updates, lessons learned, and closeout activities.
• Maintain weekly and monthly project updates within PPM and other required reporting systems.
• Prioritize multiple deadlines while providing exceptional customer service and administrative support.
  

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Qualifications

• Associate's or bachelor's degree in Business, Construction Management, Engineering, Mathematics, Science, or a related field preferred.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office, particularly Word, Excel, and Outlook.
• Experience with project management systems such as Groundworks (GW), SharePoint (SP), and PPM is preferred.
• Construction, engineering, or project administration experience is preferred.