Project Coordinator

Keller Management Services, LLC; Kansas City (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

Keller Management Services, LLC is seeking a Project Coordinator to support the Project Management team in the Kansas City, MO office. You will coordinate project administration, maintain project information in Groundworks (GW), SharePoint (SP), and Project Performance Management (PPM), and assist with documentation and reporting.

The role requires strong organizational, communication, and customer service skills, proficiency with Microsoft Office, and the ability to manage multiple priorities

Qualifications

• Associates or Bachelor's degree in Business, Construction Management, Engineering, Mathematics, Science, or related field preferred.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Experience with GW, SP, and PPM is preferred.
• Construction/engineering/project administration experience preferred.

Responsibilities

• Maintain accurate project information in Groundworks (GW), SharePoint (SP), and PPM for opportunities and active projects.
• Process purchase order requisitions, vendor invoices, and other project documentation promptly.
• Support Project Managers with project administration while following company procedures.
• Assist in preparing change order proposals and other project correspondence for PM review.
• Communicate professionally with clients, subcontractors, vendors, and internal stakeholders.
• Review project documentation to identify inconsistencies between proposals, scope of work, and project specifications.
• Support subcontract administration, project updates, lessons learned, and closeout activities.
• Maintain weekly and monthly project updates within PPM and other reporting systems.
• Prioritize multiple deadlines while providing exceptional customer service and administrative support.

Skills

Organizational skills

Communication

Customer service

Microsoft Office

Education

Associate or bachelor degree in related field

Tools

Groundworks (GW)

SharePoint (SP)

Project Performance Management (PPM)

Job description

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Overview

The Project Coordinator supports the Project Management team. This role is responsible for coordinating project administration, maintaining project information in company systems, supporting financial and contractual documentation, and ensuring project deliverables are completed accurately and on schedule. The location is full time in the Kansas City, MO office.

Responsibilities

• Maintain accurate project information in Groundworks (GW), SharePoint (SP), and Project Performance Management (PPM) for opportunities and active projects.
• Process purchase order requisitions, vendor invoices, and other project documentation in a timely manner.
• Support Project Managers with project administration while ensuring compliance with established company procedures.
• Assist in preparing change order proposals and other project correspondence for Project Manager review.
• Communicate professionally with clients, subcontractors, vendors, and internal stakeholders as directed.
• Review project documentation to identify inconsistencies between proposals, scope of work, and project specifications.
• Support subcontract administration, project updates, lessons learned, and closeout activities.
• Maintain weekly and monthly project updates within PPM and other required reporting systems.
• Prioritize multiple deadlines while providing exceptional customer service and administrative support.

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Qualifications

• Associate's or bachelor's degree in Business, Construction Management, Engineering, Mathematics, Science, or a related field preferred.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office, particularly Word, Excel, and Outlook.
• Experience with project management systems such as Groundworks (GW), SharePoint (SP), and PPM is preferred.
• Construction, engineering, or project administration experience is preferred.