Project Coordinator - Mission Critical (Kansas City)

Burns & McDonnell; Fort Worth (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Burns & McDonnell in Fort Worth, TX is seeking a Project Coordinator to support engineering and construction projects by coordinating with the Project Manager and team, preparing and presenting administrative information, and ensuring timely execution.

The role requires strong organization, communication, and problem-solving skills, advanced MS Office proficiency (Word, Excel, Access, PowerPoint), and the ability to manage documentation, meetings, and project closeout activities.

Qualifications

• Bachelor's degree in a related field with 8 years' experience or an equivalent combination.
• Proficient in Word, Excel, Access and PowerPoint.
• Strong organizational, communication, and problem-solving skills.

Responsibilities

• Coordinate information dissemination among vendors, clients and project teams.
• Prepare meeting notes, presentations and tables.
• Monitor deadlines and support monthly progress reports.
• Plan and facilitate on-site and off-site meetings.
• Verify project documents for accuracy and compliance.
• Manage project set-up, documentation, and closeout activities.
• Assist with client contracts and sub-contracts.
• Develop internal procedures for project requirements.
• Ensure compliance with policies and standards.

Skills

Project coordination

Communication skills

Attention to detail

Organizational skills

Multitasking

Education

Bachelor's degree in a related field

Associate's degree in a related field

High School Diploma/GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Job description

Description

The Project Coordinator facilitates engineering and construction projects by collaborating with the Project Manager and project team; in providing and presenting administrative project information. This position coordinates both externally and internally with clients and project management for providing solutions in executions of project and program needs.

• Facilitates the dissemination of information to vendors, suppliers, clients and project teams as part of the overall communications and project management process.

• Resolves questions regarding the project; research and provide appropriate answers.

• Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.

• Manage project set-up preparation and compile documentation updates.

• Monitor projects deadlines and benchmarks and support presentation of monthly progress reports covering action items and progress updates.

• Plan, coordinate and facilitate on-site and off-site meetings for the project. This may include: project orientation and training, stakeholder meetings, team meetings, periodic reviews, etc.

• Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.

• Obtain physical sign off of project documents & maintain electronic and paper files.

• Verify accuracy and compliance with project requirements of bills/invoices, trip tickets and expense reports and process items in a timely manner.

• Manage IT resources for project offices and staff by coordinating with internal support departments.

• Provide follow up reports on ARs and unbilled issues as assigned.

• Administer project closeout activities.

• Compose project cost forecast updates.

• Run PPS reports.

• Establish priorities and deadlines on project deliverables.

• Investigate project expenses not billed to the client and report findings to the Project Manager.

• Assist Project Manager in preparation of client contracts and sub-contracts.

• Develop procedures pertaining to internal project requirements.

• Performs other duties as assigned.

• Complies with all policies and standards.

Qualifications

• Bachelor's degree in a related field and 8 years' experience required.

• Or, associate's degree in a related field and 10 years' experience required.

• Or, High School Diploma/GED and 11 years' experience required.

• Position requires ability to work independently, demonstrating accuracy, reliability, organization and problem-solving skills.

• Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.

• Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks.

• Demonstrated ability to communicate with all levels within an organization.

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

EEO/Disabled/Veterans

Job Administrative/Office Support

Primary Location US-TX-Fort Worth

Schedule: Full-time

Travel: No

Req ID: 264812

Job Hire Type Experienced #LI-STA #GFS