Project Coordinator

P1 Service LLC; Saint Joseph (MO); Presencial; USD 50.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Educational Assistance program

PTO and holiday pay

Company paid life insurance

401K retirement plan

Health insurance with HSA, Dental, and

Vision insurance

Descripción de la vacante

P1 Service LLC is seeking a Project Coordinator for our St. Joseph, MO office. You will support our project management team and help ensure construction projects run smoothly from pre-construction through closeout.

The role involves coordinating bid requests, insurance docs, bonds, cost reports, and project files while supporting meetings, travel, and documentation across all project phases. Strong MS Office skills and five years of experience are preferred.

Formación

• High school diploma or GED required.
• Minimum five years as an administrative assistant.
• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• Proficiency with MS Office (Outlook, Word, Excel).

Responsabilidades

• Send bid requests and gather quotes from suppliers.
• Collect subcontractor certificates of insurance and review.
• Collect payment and performance bonds from subcontractors.
• Prepare committed cost reports and project documentation.
• Prepare and assemble O&M manuals and closeout documents.
• Process subcontracts and purchase contracts; maintain tracking docs.
• Coordinate meetings, training sessions, and conferences.
• Coordinate travel for Project Managers and leaders.
• Order and distribute project plans and specs.
• Maintain organized electronic project files and records.
• Support project teams with admin tasks across all phases.

Conocimientos

Organizational skills

Verbal & written communication

MS Office proficiency

Attention to detail

Educación

High school diploma or GED

Associate degree (preferred)

Herramientas

Microsoft Office Suite

Descripción del empleo

P1 Service, LLC, is seeking a Project Coordinator for our St. Joesph, MO office.

The Opportunity

We're seeking a dynamic Project Coordinator to support our project management team and contribute to the successful execution of construction projects. This role is ideal for an administrative professional who enjoys coordinating multiple priorities, maintaining accurate project documentation, and supporting project teams in a fast-paced environment. The successful candidate will play an important role in ensuring projects run efficiently from pre-construction through project closeout.

What You'll Do

Send bid requests and gather quotes from suppliers as directed by Project Managers.

Collect subcontractor certificates of insurance and submit them for review.

Collect payment and performance bonds from subcontractors and coordinate verification.

Prepare committed cost reports and other project-related documentation.

Prepare and assemble Operations & Maintenance (O&M) manuals and project closeout documents.

Process and maintain project correspondence, including:

• Submittals and submittal logs
• Requests for Information (RFIs)
• Drawings and addendums
• Contracts and orders change
• Warranty documentation and as-built records

Process subcontracts and purchase contracts and maintain project tracking documents.

Coordinate meetings, training sessions, and conferences.

Coordinate travel arrangements for Project Managers and other department leaders as needed.

Order and distribute project plans and specifications.

Maintain organized electronic project files and records.

Support project teams with administrative tasks throughout all phases of project execution.

Benefits for full-time non-bargaining personnel include:

• Educational Assistance program
• PTO and holiday pay
• Volunteer community service paid time off
• Bereavement paid time off
• Company paid life insurance
• Company paid disability insurance
• Company paid Employee Assistance Program with counseling
• Company paid financial education & wellness program with budgeting resources
• 401K retirement plan
• Health with HSA, Dental, and Vision insurance
• Dependent Care FSA
• Voluntary Life insurance
• Voluntary Hospital Indemnity, Critical Illness, and Accident insurance plans
• Voluntary LegalShield and Identity Theft protection plans
• Employee Discounts

Work Environment

• Office-based
• Standard business hours: Monday-Friday, 7:00 AM - 3:30 PM with a 30 min lunch

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Human Resources: Email: [e-mail] or call: 913-529-9033.

Ready to Join Our Team?

If you're passionate about building client relationships while delivering exceptional services, we want to hear from you!

Requirements

High school diploma or GED equivalent.

Minimum of five (5) years of administrative assistant experience.

Strong organizational and time management skills.

Excellent verbal and written communication skills.

Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.

Ability to manage multiple priorities while maintaining accuracy and attention to detail.

Ability to work effectively both independently and as part of a team.

Preferred:

Associate degree.

Previous experience in the construction, engineering, or contracting industry.

Experience supporting project management teams.

Familiarity with project documentation and contract administration processes.