Project Coordinator

Cherry Bekaert Recruiting & Staffing Services; California; On-site; USD 50,000 - 75,000; Full time

Job summary

Cherry Bekaert Recruiting & Staffing Services is seeking a Project Coordinator to support setup, administration, and execution of construction projects from award through closeout. You will work with Project Managers, Superintendents, Estimators, subcontractors, vendors, and clients to keep documentation, procurement, and communications organized.

Responsibilities include maintaining accurate records, tracking submittals, RFIs, change orders, long-lead items, contracts, and other project

Qualifications

• 2+ years of progressive experience in project coordination or related support role in construction.
• Bachelor’s degree in Business, Construction Management, or related field preferred.
• Experience supporting commercial construction projects and collaborating with PMs, superintendents, estimators, subcontractors, vendors, and clients.

Responsibilities

• Assist with project setup and mobilization, transitioning awarded projects into organized jobsites and teams.
• Set up projects in Procore or designated PM system and maintain project records.
• Assist with bid administration by setting up bid forms and distributing drawings.
• Create and maintain project directories, distribution lists, and files.
• Coordinate kickoff activities, including Notice to Proceed documentation and kickoff meetings.
• Track subcontracts and purchase orders; ensure documentation is received and stored.
• Create and maintain submittal logs; request submittals and track status.
• Coordinate RFIs, drawing revisions, subcontractor changes, and client changes.
• Review submissions for completeness and maintain current project documents.
• Monitor long-lead procurement items and material deliveries; communicate status.
• Coordinate material orders, vendor credits, and returns with teams and suppliers.
• Attend project meetings; prepare detailed minutes and action items.
• Compile, organize, and maintain closeout documentation and packages.
• Research prospective subcontractors and vendors for estimating and execution needs.
• Maintain project databases, bid boards, and portfolio records.

Skills

Project coordination

Documentation

Communication

Administrative support

Education

Bachelor's degree in Business, Construction Management, or related field

Tools

Procore

Job description

Exciting opportunity for a Project Coordinator to support the successful setup, administration, and execution of construction projects from award through closeout. This role works closely with Project Managers, Superintendents, Estimators, subcontractors, vendors, and clients to ensure project documentation, procurement activities, communication, and administrative requirements remain organized and on track throughout the project lifecycle. The Project Coordinator serves as a key support partner by maintaining accurate project records, tracking submittals, RFIs, change orders, long‑lead items, contracts, and project documentation while helping ensure project teams have the information and materials needed to execute work efficiently.

Responsibilities:

• Assist with project setup and mobilization, helping transition awarded projects into organized, functioning jobsites and project teams.
• Set up projects in Procore or the company's designated project management system and maintain project records throughout the project lifecycle.
• Assist with bid administration by setting up bid forms, distributing drawings and specifications, and following up on project opportunities and leads.
• Create and maintain project directories, distribution lists, and project documentation files.
• Support project kickoff activities, including Notice to Proceed documentation, site access requests, project-specific forms, and kickoff meeting coordination.
• Track executed subcontracts and purchase orders, ensuring all required documentation is received and maintained.
• Create and maintain submittal logs, request subcontractor submittals, track status updates, and follow up on outstanding items.
• Coordinate and track Requests for Information (RFIs), drawing revisions, subcontractor change orders, and client change orders.
• Review submissions for completeness and maintain current approved project documents and records.
• Monitor and communicate the status of long‑lead procurement items and material deliveries to project stakeholders.
• Coordinate material orders, returns, vendor credits, and replacement requests in collaboration with project teams and suppliers.
• Attend project meetings, prepare detailed meeting minutes, and document action items, responsible parties, and deadlines.
• Compile, organize, and maintain project closeout documentation and closeout packages.
• Research prospective subcontractors and vendors to support estimating and project execution needs.
• Maintain project databases, bid boards, portfolio records, warehouse materials information, and other administrative tracking systems.

Desired Qualifications:

• 2+ years of progressive experience in project coordination, project administration, construction administration, or a related support role within the construction industry.
• Bachelor's degree in Business, Construction Management, or a related field preferred.
• Experience supporting commercial construction projects and collaborating with Project Managers, Superintendents, Estimators, subcontractors, vendors, and clients.
• Working knowledge of construction drawings, specifications, submittals, RFIs, change orders, purchase orders, subcontracts, and project closeout documentation.
• Experience with Procore or a similar construction project management platform strongly preferred.