Project Coordinator

Keller Foundations, LLC; Kansas City (MO); On-site; USD 50,000 - 70,000; Full time

Job summary

Keller Foundations, LLC in Kansas City, MO is seeking a Project Coordinator to support the Project Management team with project administration, systems data, and documentation accuracy. This full-time role focuses on timely deliverables and cross-functional coordination with clients and vendors.

You will work closely with Project Managers to ensure compliance with procedures, prepare change orders, and maintain project updates across GW, SP, and PPM. Strong office skills are essential.

Qualifications

• Associate or bachelor's degree preferred in business, construction management, engineering, or related field.
• Strong organizational, communication, and customer service skills.
• Experience with GW, SP, and PPM is preferred.

Responsibilities

• Maintain accurate project information in GW, SP, and PPM.
• Process purchase orders, vendor invoices, and project docs promptly.
• Assist Project Managers with administration per procedures.
• Prepare change order proposals and related correspondence.
• Communicate professionally with clients, subcontractors, and stakeholders.
• Review documentation for inconsistencies between proposals, scope, and specs.
• Support subcontract administration, updates, lessons learned, and closeout.
• Maintain weekly and monthly project updates in PPM and reporting systems.
• Prioritize deadlines while delivering excellent administrative support.

Skills

Organizational skills

Communication

Customer service

Multitasking

Education

Associate's or Bachelor's degree in Business/Construction Management/Engineering or related field

Tools

Groundworks GW

SharePoint SP

PPM

Microsoft Office (Word, Excel, Outlook)

Job description

The Project Coordinator supports the Project Management team. This role is responsible for coordinating project administration, maintaining project information in company systems, supporting financial and contractual documentation, and ensuring project deliverables are completed accurately and on schedule. The location is full time in the Kansas City, MO office.

#keller1 #LI-SC1

Responsibilities

• Maintain accurate project information in Groundworks (GW), SharePoint (SP), and Project Performance Management (PPM) for opportunities and active projects.
• Process purchase order requisitions, vendor invoices, and other project documentation in a timely manner.
• Support Project Managers with project administration while ensuring compliance with established company procedures.
• Assist in preparing change order proposals and other project correspondence for Project Manager review.
• Communicate professionally with clients, subcontractors, vendors, and internal stakeholders as directed.
• Review project documentation to identify inconsistencies between proposals, scope of work, and project specifications.
• Support subcontract administration, project updates, lessons learned, and closeout activities.
• Maintain weekly and monthly project updates within PPM and other required reporting systems.
• Prioritize multiple deadlines while providing exceptional customer service and administrative support.

Qualifications

• Associate's or bachelor's degree in Business, Construction Management, Engineering, Mathematics, Science, or a related field preferred.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office, particularly Word, Excel, and Outlook.
• Experience with project management systems such as Groundworks (GW), SharePoint (SP), and PPM is preferred.
• Construction, engineering, or project administration experience is preferred.

Keller Foundations is an Equal Opportunity Employer. We encourage qualified women, minorities, veterans, individuals with disabilities, and others to apply.