Project Coordinator

SunWest Builders; Redmond (OR); On-site; USD 55,000 - 85,000; Full time

Job summary

SunWest Builders in Redmond, Oregon seeks a Project Coordinator to support the Project Manager and the Superintendent in overall project coordination, handling administrative tasks and daily activities in the main office.

The role involves subcontractor bid solicitation, preparing Work Orders, managing documents (RFI, Submittals, meeting minutes), vendor invoices, and change management, reporting to Senior Project Coordinator.

Qualifications

• High School Diploma or equivalent required.
• 3–5 years as a Project Coordinator supporting a Construction PM.
• Familiarity with construction methods and terminology.
• Strong written and verbal communication.
• Proficiency with Procore, Blue Beam, Excel, Word and Outlook.
• Excellent organizational and multitasking abilities.

Responsibilities

• Assist with subcontractor bid solicitation.
• Develop and distribute Work Orders and Subcontract Agreements.
• Understand Subcontract Agreements, scope of work, and schedules.
• Manage contract disbursement with all subcontractors.
• Maintain document control (RFI, Submittal and Meeting Minutes) and attend meetings.
• Assist with approving vendor invoices.
• Assist with project Change Management.
• Help manage project closeout.

Skills

Construction methods

Communication skills

Multitasking

Organizational skills

Education

High School Diploma or equivalent

Tools

Procore

Blue Beam

Excel

Word

Outlook

Job description

Quality Is What We Pursue

Career Opportunities

Project Coordinator

SunWest Builders believes that each employee’s success contributes to the overall success of this organization. This description is intended to outline primary job duties, qualifications and scope, but not to limit the employee nor the organization to adjust the work identified to ensure the success of our endeavors.

The Project Coordinator supports the Project Manager and the Superintendent in overall project coordination. This position will work primarily in the main office assisting with project communication and management, including general administrative functions and routine daily activities as assigned by the Project Manager and Senior Project Coordinator. This position will report directly to the Senior Project Coordinator in conjunction with the Project Manager.

Responsibilities

• Assist with subcontractor bid solicitation.
• Assist with the development and distribution of Work Orders and Subcontract Agreements.
• Have a thorough understanding of Subcontract Agreements, the scope of work,and project finish schedules.
• Manage contract disbursement with all subcontractors
• Help administer and maintain document control (RFI, Submittal and Meeting Minutes, etc.) and attend project meetings when required.
• Assist with approving vendor invoices.
• Assist with project Change Management.
• Help manage project closeout.

Requirements

• Familiarity with construction methods and terminology.
• Display strong written and verbal communication skills and employ effective listening skills.
• Demonstrate competency in all computer programs as defined necessary by management. (Procore, Blue Beam, Excel, Word, and Outlook.)
• Utilize strong organizational skills and have the ability to multi-task.

Education and Experience

• High School Diploma (or equivalent) required.
• 3 -5 years of experience as a Project Coordinator supporting a Construction Project Manager.

Personality Profile

• Self-starting, highly motivated, and goal orientated individual.
• Excellent attention to detail with an emphasis placed on quality.
• Quick, sharp, confident, and ethical.
• Enjoys working with people and is a strong team player

Job Conditions

• In SunWest Builders experience, this position generally requires, on average, an 8-hourworkday. Therefore, compensation is calculated on a 40-hour workweek. Any worktime in excess of 40 hours per week must be preapproved. Failure to obtain preapproval for work time in excess of 40 hours per week is a basis for disciplinary action. It is the expectation of SunWest Builders that each employee will satisfy the unique workday requirements for each position as necessary.