Project Coordinator

Vader National Electric; Bellwood (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Vader National Electric seeks a Project Coordinator to support PM, Field Management, and customers from our Bellwood, IL office. Role involves coordinating across multiple projects with varying size and complexity and collaborating with all project team facets to ensure goals are met.

Ideal candidates demonstrate strong organizational, communication, and ERP/cloud-based software skills, with the ability to manage priorities and deliver quality customer service on time.

Qualifications

• High School diploma or GED required.
• Associate’s degree or higher preferred.
• Introduction to construction preferred, but not required.

Responsibilities

• Prepare project correspondence and file copies in electronic/cloud-based software.
• Price and write purchase orders and releases.
• Price extra work order tickets.
• Prepare project billings with the project team.
• Generate/track closeout documents.
• Compile closeout manuals.
• Transcribe letters and memos and compose as required.
• Issue subcontracts and subcontractor change orders.
• Maintain compliance of project-specific certificates of insurance.
• Generate and set up new projects in cloud-based software.
• Prepare submittals, meeting minutes, and RFIs using electronic/cloud-based programs.
• Receive and send UPS/FedEx.
• Answer phone calls and direct to the appropriate person when necessary.
• Assist all departments as needed.
• Provide quality customer service to internal and external customers.
• Understand and contribute to strategic initiatives.

Skills

Organized and prioritizes effectively

Multitasking across projects

Excellent verbal and written comms

Problem solving

Attention to detail

Microsoft Office Suite

SharePoint

ERP software proficiency

Initiative and work ethic

Speed, focus, accuracy

Education

High School diploma or GED

Associate’s degree or higher preferred

Introduction to construction preferred

Tools

SharePoint

ERP software

Job description

Vader National Electric is currently seeking Project Coordinators based full-time in our Bellwood, IL (Chicago) office, with possibility of working on a project site within the Chicagoland area.

Vader Project Coordinators are bright, integrous people who provide overall support to Construction Project Management, Field Management, and Customers. They enjoy working collaboratively with all facets of project teams to assist in the achievement of project goals and objectives. This position requires strong organization and prioritization skills to ensure project- and team-success.

As a quickly growing company, Vader is seeking individuals who can work on multiple projects simultaneously, with projects varying in size and complexity.

Responsibilities:

• Prepare project correspondence and file copies in appropriate locations in electronic / cloud-based software
• Price and write purchase orders and releases
• Price extra work order tickets
• Prepare project billings with the project team
• Generate / track closeout documents
• Compile closeout manuals
• Transcribe letters and memos and compose as required
• Issue subcontracts and subcontractor change orders
• Maintain compliance of project-specific certificates of insurance
• Generate and set up new projects in cloud-based software
• Prepare submittals, meeting minutes, and RFIs using electronic / cloud-based programs
• Receive and send UPS/FedEx
• Answer phone calls and direct to the appropriate person when necessary
• Assist all departments as needed
• Provide quality customer service to internal and external customers
• Understand and contribute to strategic initiatives

Skill Requirements:

• Organized and can prioritize effectively
• Able to handle multiple tasks simultaneously
• Excellent verbal and written communication skills, problem solving skills, and attention to detail
• Expertise in Microsoft Office Suite & SharePoint
• Capable of learning and mastering cloud-based, enterprise resource planning (‘ERP’) software
• Takes initiative, strong work ethics, pride in performance
• Speed, focus, and accuracy in work
• Demonstrates a sense of urgency when required

Qualifications:

• High School diploma or GED required
• Associate’s degree or greater preferred
• Introduction to construction preferred, but not required

Location:

• Bellwood, IL
• Part-time on a job site in the Chicagoland area may be required