Project Coordinator

Facility Solutions Group; Lake Park (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

Facility Solutions Group is seeking a proactive Project Coordinator to support the project team from initiation through completion. You will draft schedules, manage documents, assist with permits, and help prepare project estimates, contributing to cost-efficient practices.

The role requires strong organizational and communication skills, a valid driver’s license, and at least one year in construction. Proficiency with Excel and invoicing is a plus, with opportunities to grow into additional

Qualifications

• High School Diploma or Associate’s Degree; construction management degree preferred.
• Minimum one year experience in Construction field.
• Valid driver’s license; pass drug and background screen.
• Knowledge of AIA and General Invoicing / Billing; AR/AP experience.
• Exceptional organizational skills; proficiency with Excel.

Responsibilities

• Manage document control and electronic filing for construction docs, submittals, RFIs, change orders, and closeout documents.
• Assist with invoicing for A/E services and project expenses.
• Make applications for building permits and assist with project bidding.
• Coordinate project schedules, resources, equipment, and information; outline timeframes.
• Assist with budgeting and monitor expenditures; communicate project status to all participants.
• Support QA to ensure standards and requirements are met.

Skills

Excel

Organizational skills

Communication skills

Self-motivated

Education

High School Diploma

Associate’s Degree in Business Administration

Bachelor’s Degree in Construction Management

Tools

Invoicing systems

Job description

Overview

As a Project Coordinator, you will support and assist the project team managers from initiation to completion of a project. Responsibilities will include but are not limited to drafting schedules, drafting vendor delivery policies, preparing project estimates, and making recommendations for cost-efficient practice. The ideal candidate will have strong organizational and communication skills, be self-motivated and adaptable to the demands of the project. We are seeking candidates with the potential to grow within our organization and take on select individual account responsibilities.

Responsibilities

• Manage document control and create a well-organized electronic filing system for all necessary documents, including, construction documents, A/E design and engineering plans and specifications, submittals, RFIs, daily report, contract/change orders, closeout documents, etc.
• Assists with invoicing for A/E services.
• Makes application for building permits.
• Assists with project bidding.
• Coordinate project schedules, resources, equipment, and information.
• Assist with outlining project timeframes.
• Assist with schedule management.
• Assist project team with setting project budgets.
• Analyze risks and opportunities.
• Process invoices related to project expenses, including, setting up vendors, ensuring the appropriate insurance coverage is obtained and submitted (including required insurance certificates), verifying invoice amount is within budget and in compliance with contracts or agreements.
• Act as the point of contact and communicate project status to all participants.
• Use tools to monitor working hours, plans and expenditures.
• Ensure standards and requirements are met through conducting quality assurance tests.

Qualifications

• High School Diploma or Associate’s Degree in Business Administration; Bachelor’s Degree in Construction Management preferred.
• Minimum one year experience in Construction field.
• Valid driver’s license.
• Must be able to pass a drug and background screen.
• Knowledge of AIA and General Invoicing / Billing.
• Experience in AR/AP.
• Exceptional organizational skills.
• Knowledge of Excel.
• Self-motivated.
• Experience in lighting and electrical is a plus.