Project Manager Assistant

Viking Automatic Sprinkler Company; Rockford (IL); On-site; USD 27,552 - 41,328; Full time

Benefits offered by this job

PTO

Medical insurance

Dental insurance

Vision insurance

Life insurance

401k with match

Long-term disability

Job summary

A fire protection company in Rockford, IL seeks a Construction Project Coordinator to assist with project management and documentation. The role requires strong organizational and communication skills, along with the ability to manage multiple projects. Applicants should be detail-oriented and proficient in Microsoft Office. An associate degree or technical training in related fields is preferred. The position offers competitive pay and benefits, including medical, dental, and a 401k match.

Qualifications

• Manage multiple projects and deadlines effectively.
• Prepare, submit, and track project-related documentation.
• Coordinate material orders and deliveries.

Responsibilities

• Assist Project Managers with project coordination.
• Maintain organized project documentation and reports.
• Support project closeout by organizing final paperwork.

Skills

Strong organizational skills

Excellent written and verbal communication skills

Attention to detail

Ability to work effectively with teams

Proficiency in Microsoft Office

Ability to read and interpret blueprints

Strong problem-solving skills

Education

High school diploma or equivalent

Associate degree or coursework in business/construction

Job description

Are you someone who thrives in a fast-paced environment and enjoys being a key member of a collaborative team? Do you have a strong attention to detail and the ability to manage competing priorities? Then we want to speak with you! Absolute Fire, a part of Viking Fire Protection Group, is seeking to add a Construction Project Coordinator to join our Rockford, IL team.

Come join our highly skilled team and support staff, a team that understands the importance of fire protection. By providing world-class fire protection services and cutting-edge technology, we are trusted completely by our clients to safeguard their property against fire damage. Join Viking Fire Protection Group and help us continue delivering excellence to our customers.

Responsibilities

• Assist Project Managers and Designers with day-to-day project coordination and administrative support.
• Set up new project files and maintain organized project documentation, reports, and logs.
• Prepare, submit, and track submittals, RFIs, and other project-related documentation.
• Obtain vendor pricing, prepare purchase orders, and track material orders.
• Coordinate material deliveries and communicate updates with vendors, field teams, and internal staff.
• Track permits, jurisdiction requirements, and other compliance-related items.
• Maintain project schedules, status updates, and change order logs.
• Support project closeout by organizing final documentation, test reports, placards, and required paperwork.

Required Skills/Abilities

• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy in documentation.
• Ability to work effectively with project managers, designers, vendors, field personnel, and customers.
• Proficiency in Microsoft Office, including Excel, Word, Outlook, and Teams.
• Ability to read and interpret blueprints, plans, and project specifications.
• Ability to track and follow up on multiple moving parts of a project, including purchasing, permits, and documentation.
• Strong problem-solving skills and the ability to work independently.

Education and Experience

• High school diploma or equivalent required.
• Associate degree, technical training, or coursework in business, construction, or project management strongly preferred.

Pay Range

• $20/hr-$30/hr depending on experience and abilities
• PTO, Medical, Dental, Vision, Life Insurance, Long-term disability, 401k with match, EPSP

EEO statement/Affirmative Action

• Viking Fire Protection Group is an equal opportunity employer and does not discriminate on the basis of religion, disability, protected veteran status, age, sex, race, color, national origin, or any other characteristic protected by law.
• Viking Fire Protection Group complies with federal and state disability laws and will make reasonable accommodations for applicants and qualified employees with disabilities. If you wish to request reasonable accommodations to participate in the job application or interview process, please contact Dan Broich.

Equal Opportunity Employer, including disabled and veterans.