Project Coordinator

ARCO/Murray; Chicago (IL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Industry-leading performance-based bonus program

Employee Stock Ownership Plan (ESOP)

Traditional and Roth 401(k)

Tuition reimbursement for associates

Scholarship for associates’ children

1-month paid sabbatical after five years

1-week paid volunteer leave each year

100% charitable match

Medical, dental, and vision insurance

Paid parental leave

Job summary

ARCO/Murray is looking for a detail-oriented Operations Coordinator to join our team in Chicago. This role involves supporting the leadership team, preparing project documents, maintaining project lists, and assisting Project Managers with proposals. Ideal candidates will have 3-10 years of relevant experience in construction administration and demonstrate excellent computer skills.

The position offers a typical base compensation between $60,000 and $80,000, alongside a robust benefits package including industry-leading performance-based bonuses, 401(k), and paid sabbaticals.

Qualifications

• 3–10 years of related experience; construction administration experience is a plus.
• Must be extremely organized, self-reliant, proactive, and detail-oriented.
• Excellent computer skills; proficient in Microsoft Word and Excel.

Responsibilities

• Act as the primary point of contact for the leadership team.
• Prepare letters, bid instructions, and meeting minutes.
• Assist Project Managers with proposals and schedules.
• Maintain various lists for Project Managers.
• Prepare various forms as directed by Project Managers.
• Serve as point person for proposal and capabilities packages.
• Prepare for project meetings and trainings.
• Book all travel when necessary.
• Maintain all files, including archiving.
• Oversee and assist with the development of newer project managers.
• Assist with business development efforts.

Skills

Excellent computer skills

Proficient in Microsoft Word

Proficient in Microsoft Excel

Extremely organized

Self-reliant

Proactive

Detail-oriented

Job description

About You

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is "Yes," then we have an opportunity that will excite you. We are ARCO, a Family of Construction Companies.

We are currently looking for a detail-oriented, self-reliant Operations Coordinator to join our team in Chicago. This role offers the opportunity to improve project performance, set up processes, and drive your own success from day one.

What We Can Offer You

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package supports our associates, their families, and local communities.

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401(k)
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coveragePaid parental leave

Typical base compensation for the Operations Coordinator role is between $60,000 and $80,000. Candidates with extensive experience may exceed this range. In addition to base salary, the role is eligible to receive discretionary bonus compensation.

Job Expectations and Responsibilities

• Act as the primary point of contact for the leadership team and provide support as needed.
• Prepare letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports.
• Assist Project Managers with proposals by typing proposal letters, outlining specifications, managing the work/design schedule, and assembling proposal books.
• Maintain various lists for Project Managers, including job lists by region, subcontract tracking lists, filing, and vacation lists.
• Prepare various forms as directed by Project Managers, including subcontracts, purchase orders, change orders, AGC agreements, professional service agreements, and transmittals.
• Serve as point person for proposal and capabilities packages, assembling covers, tabs, company information, and sell sheets.
• Prepare for project meetings and trainings, including scheduling, preparing handouts, and coordinating lunches.
• Book all travel when necessary.
• Maintain all files, including preparing new files and archiving old ones.
• Oversee and assist with the development of newer project managers.
• Assist with business development efforts, including drafting proposals and other materials.

Necessary Qualifications

• 3–10 years of related experience; construction administration experience considered a plus.
• Excellent computer skills; proficient in Microsoft Word and Excel.
• Must be extremely organized, self-reliant, proactive, and detail-oriented.

About Our Company

We are proud to be one of the fastest-growing, privately-owned companies in America, with over 30 years of experience as design-build experts. We have completed over 6,550 design-build projects nationwide and ranked #6 on ENR’s Design-Build Firms list and #29 on ENR’s Top 400 Contractors list of 2025.

Legal Disclaimer

EOE, including disability/vets.