Project Coordinator

careers-ammechanical; Downers Grove (IL); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Industry-leading bonus program

ESOP

401k (Traditional and Roth)

Job summary

ARCO is seeking a detail-oriented Project Coordinator to join our AM-Mechanical team in Downers Grove, IL. The role focuses on organization, forms, and documentation to support project managers, with collaboration across subcontractors, vendors, and internal teams.

You will help prepare contracts, procurement, travel logistics, and meeting materials, ensuring accuracy and timely communication. A Bachelor’s degree and strong MS Word/Excel skills are required.

Qualifications

• Bachelor's degree required.
• Excellent computer skills, proficient in Microsoft Word and Excel.
• Must be extremely organized, self-reliant, proactive, and detail-oriented.

Responsibilities

• Typing/preparing letters, meeting minutes, weekly updates, memos, outlines, and expense reports.
• Maintain project lists for Managers and regional subcontracts tracking.
• Prepare subcontract forms, purchase orders, change orders, and transmittals.
• Coordinate meetings, trainings, and travel arrangements.
• Answer calls and coordinate communications with vendors and customers in Manager's absence.
• Maintain and file project documents and records.

Skills

Organization

Self-reliant

Proactive

Detail-oriented

Education

Bachelor's degree

Tools

MS Word

MS Excel

Job description

Overview

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies.

ARCO/Murray Mechanical is currently looking for a detail-oriented, self-reliant Project Coordinator to join our team in Downers Grove, IL. At AM-Mechanical, you'll have the opportunity to improve project performance, set up processes and drive your own success from day one!

WHAT WE CAN OFFER YOU

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• Paid parental leave

At AM-Mechanical, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.

From recruiting, training, and hiring practices to selecting our subcontractors, we understand that diversity of all those involved in the construction process enhances our ability to deliver the best solutions to our customers. We hire the best and the brightest from across the country – constructing a team of experts in architecture, design, engineering, project management, and business services.

Responsibilities

• Typing/preparing various items such as letters, meeting minutes, weekly updates, memos, outline specifications, and expense reports
• Maintain various lists for Project Managers including job list for each region, subcontract tracking list.
• Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals)
• Preparation for meetings and trainings including scheduling, preparing handouts, and coordinating lunches
• Book all travel when necessary
• Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence
• Maintain all files, including preparing new files and sending old files off site

Qualifications

• 3-10 years of related experience, construction administration experience considered a plus
• Bachelor's degree
• Excellent computer skills, must be proficient in Microsoft Word and Excel
• Must be extremely organized, self-reliant, proactive, and detail-oriented

LEGAL DISCLAIMER

EOE, including disability/vets