Project Coordinator

WSP Global Inc.; Atlanta, Northern (GA, KY); Hybrid; USD 45,000 - 60,000; Full time

Job summary

WSP Global Inc. is seeking a Project Coordinator in our Atlanta, GA office to support project teams with administrative duties across the project lifecycle.

You will set up opportunities and projects using Horizon, monitor budgets and schedules, and liaise with subcontractors to help prepare purchase orders. Strong MS Office skills and familiarity with SharePoint/ShareFile are beneficial.

Qualifications

• 3+ years experience with consulting engineering project controls or similar interface with consulting accounting systems.
• Proficient in MS Office; Cloud platforms like SharePoint/ShareFile are a plus.

Responsibilities

• Set up opportunities, proposals and projects in Horizon platform according to the Project Delivery Manual.
• Communicate with project team to monitor budgets, expenditures and schedules.
• Liaise with subcontractors and suppliers and help prepare subcontractor work/purchase orders.
• Generate project financial reports and track financial performance of projects.
• Set up and maintain project SharePoint sites and ensure invoicing requirements are met.
• Assist with tracking invoices and project payments.
• Prepare/format project deliverables including reports, memos, and technical specs.
• Ensure project files comply with ISO system.

Skills

MS Office

SharePoint/ShareFile

Communication

Deadline management

Horizon platform

Education

GED or High School Diploma

Bachelor's degree (preferred)

Tools

Horizon platform

SharePoint

ShareFile

MS Office

Job description

This Opportunity

WSP is seeking a Project Coordinator for our Atlanta, GA office. The Project Coordinator is responsible for supporting project teams with administrative duties throughout the project lifecycle. As part of WSP, we are able to offer our employees increased professional development and career opportunities. Join our great people at our great places designing great projects.

Your Impact

• Setting up opportunities, proposals and projects in accordance with WSP’s Project Delivery Manual using the Horizon platform (an Oracle-based accounting system).
• Communicating with the project team to assist with the monitoring and control of budgets, expenditures, and schedules.
• Liaising with subcontractors and suppliers and helping with preparation of subcontractor work/purchase orders.
• Generate project financial reports, including tracking the financial performances of projects
• Setting up and maintaining project Sharepoint sites
• Interfacing with the accounting team to ensure compliance with client invoicing requirements.
• Assist with tracking of invoices and project payments.
• Processing/formatting of project deliverables, including reports, memos, technical specifications
• Ensuring project files and documents comply with WSP’s ISO system.
• Assist with the preparation of proposals.

Required Qualifications

• 3+ years of experience working with consulting engineering project controls or other interface with consulting accounting systems.
• GED or High School Diploma
• MS Office applications, including Word, Excel, Outlook, Power Point and others.
• Working knowledge of cloud-based file sharing platforms such as SharePoint, ShareFile, etc. is an advantage.
• Experience in field/supply logistics and travel bookings.
• Excellent verbal and written communication skills.
• Deadline oriented, ability to track and meet multiple concurrent deadlines.

Preferred Qualifications

• Relevant Bachelor’s degree

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