Project Coordination Specialist

Ainsworth Benning; Spearfish (SD); On-site; USD 40,000 - 55,000; Full time

Job summary

Ainsworth Benning in Spearfish, SD is seeking a Project Management Assistant to support the Project Manager and Superintendents throughout the project life cycle. You will help with organizing communications, documentation, schedules, and meetings.

This role involves coordinating with architects, clients, subcontractors, and suppliers, using NetSuite, Procore, and ShareFile, and assisting with bids and month-end billings.

Qualifications

• Organizational and communication skills required.
• Ability to manage multiple projects and prioritize.
• Experience with project documentation, scheduling, and coordination.

Responsibilities

• Support Project Managers with bidding processes and meetings.
• Assist with project setup in NetSuite, ShareFile, and Procore.
• Attend project meetings and record minutes.
• Maintain uniform project correspondence procedures.
• Develop and maintain project schedules.
• File and organize construction documents in Procore/NetSuite/ShareFile.
• Liaise between Architects, PMs, clients, supers, subs and suppliers.
• Support month-end billings to clients and subcontractor pay apps.

Skills

Organizational skills

Multitasking

Communication

Customer focus

Problem solving

Team player

MS Office

Project management software

Education

High School Diploma or GED

Tools

NetSuite

ShareFile

Procore

Submittal Exchange

Job description

Ainsworth Benning in Spearfish, SD is seeking a Project Management Assistant to support the Project Manager and Superintendents throughout the project life cycle. You will help with organizing communications, documentation, schedules, and meetings.

This role involves coordinating with architects, clients, subcontractors, and suppliers, using NetSuite, Procore, and ShareFile, and assisting with bids and month-end billings.