Project Coordinater

Wessler Engineering; Indianapolis (IN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Paid holidays

Health and disability insurance

401(k) profit-sharing

Competitive wage

Job summary

Wessler Engineering in Indianapolis, IN is seeking a Project Coordinator to join our Operations Group and keep engineering projects moving from start to finish.

You will partner with Project Managers, Project Engineers, Accounting, and other teams to coordinate information, contracts, budgets, documentation, and processes, ensuring accuracy and timely deliverables in a high-visibility role.

Qualifications

• Associate’s degree or equivalent required.
• At least two years of project coordination experience.
• Experience in professional services or civil engineering preferred.
• Proficiency with MS Word, Excel, and Outlook.
• Excellent written and verbal communication and strong organizational skills.

Responsibilities

• Provide day-to-day project coordination and administrative support.
• Assist with client correspondence and project communications.
• Monitor project budgets in coordination with PMs and Accounting.
• Coordinate project specs and QC of deliverables.
• Support contract processing and filing.
• Maintain project documentation and tracking tools.
• Prepare project profiles and closeout documentation.
• Collaborate across departments to keep information flowing.

Skills

Communication skills

Attention to detail

Organizational skills

Contract literacy

Cross-department collaboration

Education

Associate’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Indianapolis, Indiana | Updated on September 3, 2026

Project Coordinater

About the Role

Keep Projects Moving. Connect the Details. Make an Impact.

Great projects don’t run on engineering expertise alone; they run on organization, communication, follow-through, and people who know how to keep the details moving behind the scenes.

Wessler Engineering is looking for a Project Coordinator to join our Operations Group and play an important role in supporting the teams responsible for delivering professional engineering projects. In this position, you’ll work closely with Project Managers, Project Engineers, Accounting, and other internal teams to coordinate project information, contracts, budgets, documentation, and processes.

This is a high-visibility, highly collaborative role for someone who likes variety, takes pride in getting the details right, and enjoys being the person others can count on to keep things organized and on track.

What You’ll Do

Support Projects from Start to Finish

• Partner with Project Managers and Project Engineers to provide day-to-day project coordination and administrative support.
• Assist with client correspondence and project-related communications.
• Help monitor project budgets in coordination with Project Managers and Accounting.
• Coordinate project specifications and assist with administrative quality control of client deliverables.
• Support contractor pay claim processing by coordinating information with Project Managers and Accounting.
• Organize, maintain, and archive project documentation so information is accurate, accessible, and complete.
• Prepare project profiles and help ensure project information is properly documented at project closeout.

Coordinate Contracts & Critical Documentation

• Prepare project contracts using established company templates.
• Maintain contract templates, attachments, and master files.
• Review contracts for formatting, completeness, and client-specific requirements.
• Assist with contract filing, forecasting, tracking, and other related processes.

Help Improve How We Work

• Maintain and update project forms, trackers, and other company resources.
• Manage project tracking and quality control tools and keep related information current.
• Help maintain company systems and resources, including the CRM, project forecasts, Operations Teams page, and other internal tools.
• Maintain current listings of projects, proposals, and qualifications for company-wide use.
• Assist with the development, implementation, and training of company processes and procedures.

Be a Go-To Resource

• Collaborate across departments to keep information flowing and processes moving.
• Identify details that need attention and follow them through to completion.
• Take on special projects and other responsibilities that support the Operations Group and the company.

What We’re Looking For

You’re organized, detail-oriented, and comfortable balancing multiple priorities. You communicate clearly, enjoy working with a team, and don’t mind digging into the details to make sure things are done correctly.

We’re looking for someone with:

• An Associate’s degree from an accredited college or university, or an equivalent combination of education and experience.
• At least two years of experience in project coordination, project analysis, project administration, or a similar role.
• Experience in a professional services, civil engineering, construction, or related industry is preferred.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong written and verbal communication skills.
• Excellent attention to detail and organizational skills.
• The ability to read, understand, and work with contracts, project documentation, and other business materials.
• The ability to work effectively and collaboratively with people across different departments and levels of the organization.
• A professional, polished approach to both communication and work product.

Why This Role Matters

You won’t simply be checking boxes or pushing paperwork from one desk to another. You’ll have a hand in how projects are organized, how information moves through the company, and how our teams get work done.

You’ll work alongside experienced engineering and project professionals, gain exposure to the business side of professional services, and become a key part of the systems and processes that support successful projects.

If you’re someone who naturally brings order to complexity, catches the details others miss, and enjoys being the person who makes things happen, we’d like to meet you.

About Wessler

Wessler Engineering, a company committed to providing quality services that exceed our client’s and our employee’s expectations, is looking for you. An employee owned business since its inception in 1975, Wessler Engineering offers a challenging and diverse employment opportunity in an excellent working environment.

Wessler Engineering offers a competitive wage, paid holidays, paid employee health and disability insurance, and 401(k) profit-sharing.