Project Coordinator

Coffman Engineers Inc.; Town and Country (WA); On-site; USD 62,000 - 68,000; Full time

Benefits offered by this job

Comprehensive benefits

Flexible PTO

Downtown Spokane office

Job summary

Coffman Engineers seeks a diligent Project Coordinator to support multidisciplinary engineering teams across projects. You will help manage project documents, contracts, billing queries, and stakeholder communications, ensuring timely and accurate delivery.

The role emphasizes organized, detail-oriented professionals who can coordinate with project managers and external partners while maintaining strong client relations.

Qualifications

• High school diploma required; associate or bachelor's degree in a related field preferred.
• Ability to multitask and prioritize effectively in a fastpaced environment.
• Demonstrated ability to manage multiple complex tasks simultaneously.
• Strong critical thinking, organizational, and analytical skills.
• High attention to detail with a strong commitment to accuracy.
• Ability to maintain positive working relationships with internal and external clients.
• Effective verbal, written, and interpersonal communication skills.
• Proficiency in Microsoft Outlook, Word, and Excel preferred.
• Ability to work independently and collaboratively as part of a team.
• Experience coordinating with a multidiscipline design team preferred.
• Excellent time-management skills.
• Positive attitude with a focus on team collaboration and client success.

Responsibilities

• Complete and track tasks requiring specialized technical knowledge of the AEC industry.
• Serve as a liaison between the Project Manager and other internal staff, as needed.
• Assist with drafting project documents, proposals, and correspondence; communicate with staff, clients, and teaming partners as appropriate.
• Research and help resolve billing questions and issues, both internally and externally.
• File, track, review, and organize Master Service Agreements and Term Contracts; notify Project Managers of issues as appropriate.
• Coordinate with Project Managers regarding required contract and project documentation.
• Prepare and review cost reports to track labor, travel, materials, and other project expenses.
• Interface with key stakeholders, including Project Managers, clients, and Accounting, as directed.
• Assist with project submittals, deliverables, and other project documentation.
• Support project teams with closeout requirements to ensure timely project completion.
• Assist with meeting documentation, specifications, and general word processing, as needed.
• Perform other duties as assigned.

Skills

Multitasking

Time management

Organizational skills

Attention to detail

Verbal communication

Written communication

Team collaboration

Independent work

Client relationship

Multidisciplinary coordination

Education

High school diploma

Associate or Bachelor's degree in a related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Company Description

At Coffman Engineers, we serve as both prime consultant and subconsultant on projects large and small. The markets we serve include commercial, institutional, government, industrial, healthcare, energy services, and more. Incorporated in 1979, we have employees in more than 23 locations serving clients across the United States and overseas.

Our broad range of markets, clients, and services, coupled with industry-leading talent, provides unique and exciting opportunities to grow as professionals, serve clients, and make a difference in our communities. To meet client objectives, we work in teams comprised of civil, structural, mechanical, electrical, fire protection, industrial, energy, acoustics, and a variety of other specialty services. Our collaborative approach fosters innovation, technical excellence, and value-based solutions for our clients. It also makes Coffman a great place to work.

Job Description

Our mission is simple: To empower our team to deliver innovative engineering solutions focused on our clients' success. As a Project Coordinator at Coffman Engineers, you'll be part of a collaborative, creative, and high-performing team that believes in making a difference for our clients and our communities. You'll experience a culture where your growth and contributions truly matter.

Coffman Engineers is seeking a highly skilled, self-motivated, organized, and detail-oriented Project Coordinator with an interest in working with professionals on challenging projects providing project-related administrative support. You will have the opportunity to support projects and team members across various disciplines. The successful candidate will be an outgoing and enthusiastic self-starter, with a desire to work and grow with a multidiscipline engineering team and be willing to have fun!

Qualifications

• High school diploma required; associate or bachelor's degree in a related field preferred.
• Ability to multitask and prioritize effectively in a fastpaced environment.
• Demonstrated ability to manage multiple complex tasks simultaneously.
• Strong critical thinking, organizational, and analytical skills.
• High attention to detail with a strong commitment to accuracy.
• Ability to maintain positive working relationships with internal and external clients.
• Effective verbal, written, and interpersonal communication skills.
• Proficiency in Microsoft Outlook, Word, and Excel preferred.
• Ability to work independently and collaboratively as part of a team.
• Experience coordinating with a multidiscipline design team preferred.
• Excellent timemanagement skills.
• Positive attitude with a focus on team collaboration and client success.

Job Specifications

• Complete and track tasks requiring specialized technical knowledge of the AEC industry.
• Serve as a liaison between the Project Manager and other internal staff, as needed.
• Assist with drafting project documents, proposals, and correspondence; communicate with staff, clients, and teaming partners as appropriate.
• Research and help resolve billing questions and issues, both internally and externally.
• File, track, review, and organize Master Service Agreements and Term Contracts; notify Project Managers of issues as appropriate.
• Coordinate with Project Managers regarding required contract and project documentation.
• Prepare and review cost reports to track labor, travel, materials, and other project expenses.
• Interface with key stakeholders, including Project Managers, clients, and Accounting, as directed.
• Assist with project submittals, deliverables, and other project documentation.
• Support project teams with closeout requirements to ensure timely project completion.
• Assist with meeting documentation, specifications, and general word processing, as needed.
• Perform other duties as assigned.

Expected annual salary range depending on experience: $62,000-$68,000

This position is not eligible for sponsorship. No paid interview travel offered.

Additional Information

Why You Want to Work Here

You could choose to work anywhere, so why work at Coffman Engineers? Because we are different - our culture sets us apart. Simply stated, we are a group of creative, high-performing people who like working together and believe that what we do makes a difference. Employees say that it feels like working with a group of friends in a small office while enjoying the benefits and perks of working for a large firm. Our culture is not the only thing that makes us different, but it drives everything we do.

Coffman offers comprehensive benefits, including a flexible PTO program and a fun office environment. Our downtown Spokane office is located near River Park Square and close to a variety of shops and restaurants. Whether it is delivering the best possible service to our clients or competing in an office-wide ping-pong competition, we welcome the dedicated and the driven. Join us.

Don't take our word for it. Check out what others are saying:

Glassdoor Reviews: http://www.glassdoor.com/Reviews/Coffman-Engineers-Reviews-E409809.htm

Coffman at a Glance

• 47 years in business
• 850+ employees serving clients throughout the U.S. and overseas from more than 23 locations
• Multi-discipline engineering services plus corrosion control, commissioning, and project/construction management
• #34 Top 80 Engineering Firms, Building Design + Construction, 2022
• #29 Zweig Group Hot Firm List, Zweig Group, 2021
• #157 Top 500 Design Firms, Engineering News-Record, 2023, 2024
• Voted #2 Best Place to Work!

Equal Opportunity Statement

Thisposition is direct with Coffman Engineers; we are an Equal Opportunity Employer. We do not discriminate on the basis of any status protected under federal, state, or local law.

Follow Us!

Website: www.coffman.com

Twitter: @CoffmanEngineer

Instagram: @CoffmanEngineers

LinkedIn: https://www.linkedin.com/company/coffman-engineers

Facebook: @CoffmanEngineers

Videos To Watch

https://youtu.be/qVaRi7On2Qw

https://youtu.be/qStJT-Rg6jY