Project Coordinator

Monarch Build; Kansas City (MO); On-site; USD 65,000 - 95,000; Full time

Job summary

Monarch Build is seeking a Senior Project Coordinator to provide critical operations support by handling contract administration, project controls, and project closeout for upcoming projects.

You will gather equipment resources, manage submittals and RFIs, prepare owner contracts and change orders, and help engineers and managers keep multiple projects on track while staying organized and calm under pressure.

Qualifications

• High school diploma or GED is required.
• Proficiency with Microsoft and Google products.
• Experience as a Project Coordinator preferred.
• Strong organization, facilitation, communication, and presentation skills.
• Ability to prioritize workflow and manage multiple priorities.
• Ability to work independently with minimal supervision.

Responsibilities

• Support Project Engineers and Project Managers in project setup, maintenance, and close out.
• Process, transmit and track submittals, shop drawings and RFIs.
• Prepare, process and track contracts, change orders, subcontracts, POs, and MSAs.
• Coordinate drawing and specification information requests.
• Input and verify project data in ProCore.
• Provide project-related support to field staff as needed.
• Preconstruction-related support as requested.
• Other duties as assigned.

Skills

Organization

Attention to detail

Communication

Time management

Prioritization

Independent work

Education

High school diploma or GED

Tools

Microsoft Office

Google Workspace

Job description

We're looking for an \"organizational genius\" and backbone of our team.

Are you detail-obsessed, highly organized, and calm under pressure? Do you keep projects firing on all cylinders by mastering the paperwork, keeping the data clean, and making sure everyone has what they need? You may be who we are looking for!

Position Overview

The Senior Project Coordinator provides critical support for the operations team by handling contract

administration, project controls, project closeout, as well as gathering equipment resources and information to implement upcoming projects and other tasks necessary to execute a successful project.

The Project Coordinator should have a track record of proactively taking initiative, as appropriate, and the

ability to prioritize and handle multiple and competing priorities.

Essential Functions & Responsibilities

Project Administration

• Support Project Engineers and Project Managers in the initial setup, ongoing maintenance and close out of projects.
• Process, transmit and track submittals, shop drawings and Requests for Information.
• Support Project Engineers, Project Managers and Operations Director in the preparation of Owner Contracts and Owner Change Orders.
• Prepare, process and track Subcontracts, Purchase Orders and associated Change Orders as requested by Project Managers.
• Prepare, process and track General Service Agreements.
• Initial request and follow up with trade partners to obtain executed contracts, executed change orders, accurate insurance certificates and close out documents.
• Provide support to Project Engineers, Project Managers and Superintendents as requested.
• Prepares project specific information for Superintendents and distributes as required.
• Coordinates requests for drawings and/or specification information.
• Inputs and verifies project related information is uploaded to ProCore.
• Additional project-related support as requested.
• Preconstruction-related support as requested.
• Other duties as assigned.

Accountability

• Accepts responsibility for delivering assigned goals and deliverables.
• Can maintain composure in difficult situations and can shift quickly to objective, problem-solving behaviors to deliver a positive and productive result.
• Avoids excuses and blame-shifting.
• Active Engagement
• Associate actively participates in projects, tasks, meetings and workplace interactions with positive enthusiasm.
• Demonstrates an obvious energy in performing the role and is confident, encouraging member of the team.

Growth & Improvement

• Actively seek opportunities to increase industry knowledge and become a stronger subject matter expert in the field.
• Willing to accept stretch goals and challenging projects to gain valuable experience and continuously develop as a professional.

Integrity & Trust

• Earns the trust and confidence of coworkers and clients through honest communication, ethical behavior and professionalism in all interactions.
• Admits mistakes, does not misrepresent self or information, and keeps confidence.
• Is dependable and known to be someone who will do what is promised.

Teamwork

• Contributes to meeting team deadlines and engages effectively with others to achieve goals
• Maintains an approachable demeanor to encourage positive working relationships and promote effective communication.
• Demonstrates a willingness to pitch in to help team members succeed (even in areas outside their
• normal role)
• Interacts well with many types of personalities and handles difficult interactions without escalating tension.

Basic Qualifications

• High school diploma or GED is required.
• Intermediate skill in using Microsoft and Google products.
• Previous experience in Project Coordinator role preferred.
• Demonstrates organization, facilitation, communication, and presentation skill.
• Ability to prioritize workflow and organize diverse material and ability to handle multiple, competing and changing priorities; ability to perform effectively without supervision and within established time limits and ongoing deadlines.
• Ability to interact and communicate effectively and professionally, and always provide exceptional service, both internally and externally.

Knowledge, Skills and Abilities

• Ability to work independently with minimal supervisor intervention.
• Able to independently problem-solve and apply objective decision-making.
• Strong service mentality in supporting multiple divisions in an organization.
• Excellent organizational skills and ability to prioritize tasks.
• Strong communication skills, both face-to-face and in writing.
• Excellent interpersonal skills and able to effectively interact with a diverse range of people and personalities.

Physical Requirements

While performing the duties of this position the associate is regularly required to sit and talk and hear.

The associate is frequently required to use hands to finger, handle or feel and reach with hands and arms. The associate is occasionally required to stand, walk, and drive or ride in a motor vehicle. The associate must occasionally lift and/or move up to 50 lbs.

MONARCH | 8100 NEWTON STREET, SUITE 300 | OVERLAND PARK, KS 66204 | 913.942.2400