Project Controls & Financial Forecasting Lead

Holland America-Princess (Holland America Dawson City Inn); Alaska; On-site; USD 90,000 - 130,000; Full time

Job summary

Brice Incorporated is seeking a Project Controls Administrator to lead project financial administration, cost control, and system integrity across multiple projects. You will manage job setup, cost tracking, billing, forecasting, reporting, and closeout activities to ensure financial accuracy and standardized processes.

This role partners with project management, operations, and accounting to provide actionable insights, develop WIP schedules, EAC forecasts, and ensure schedules align with GL

Qualifications

• Bachelor's degree in Construction Management, Accounting, Finance, Business Administration, or related field.
• Five (5) years of experience in project controls, construction accounting, cost management, or related field.
• Experience utilizing ERP and project management systems such as Viewpoint Spectrum, HeavyJob/HCSS, or similar software.
• Experience with Work-in-Progress (WIP) reporting and Estimate at Completion (EAC) forecasting.
• Experience with job cost structures, project billing processes, and cost management.
• Experience with project budgeting, forecasting, and financial tracking.

Responsibilities

• Lead project setup and configuration within ERP and project management systems, including budget imports, validation, cost code development, phase structures, and cost tracking frameworks.
• Maintain and improve project setup standards, workflows, and controls across projects and business units.
• Administer project controls systems, including user access, system configuration, and data integrity.
• Execute and maintain project cost tracking processes, ensuring alignment between budgets, commitments, actual costs, and forecasts.
• Manage cost structures, cost codes, phase adjustments, and project tracking methodologies.
• Analyze project financial data and identify cost discrepancies, risks, and impacts; collaborate with project teams to implement corrective actions.
• Support project managers by providing financial guidance, reporting, and cost visibility throughout the project lifecycle.
• Lead accounts receivable and billing activities, including invoice preparation, draw requests, billing reconciliations, customer setup, and collections support.
• Administer subcontract financial processes, including Schedule of Values (SOV) setup, subcontract change order tracking, payment coordination, and system maintenance.
• Manage monthly intercompany billing activities and financial reconciliations.
• Develop and maintain Work-in-Progress (WIP) schedules, Estimate at Completion (EAC) forecasts, cost projections, revenue forecasts, and project performance reports.
• Support annual budgeting, long-range financial planning, and construction pipeline forecasting activities.
• Lead project and year-end closeout activities, including accruals, earned revenue calculations, final cost reconciliation, and financial validation.
• Ensure project financial records align with accounting records, company policies, and general ledger requirements.
• Analyze project controls workflows and recommend improvements that enhance efficiency, accuracy, scalability, and standardization.
• Support implementation of best practices related to project setup, cost tracking, change management, billing, forecasting, and reporting.
• Provide training and guidance to project teams regarding project controls systems, financial processes, and reporting expectations.
• Collaborate with accounting, operations, project management, and executive leadership to support project and business objectives.

Skills

ERP systems

Cost management

WIP reporting

Excel proficiency

Forecasting

Education

Bachelor's degree in Construction Management, Accounting, Finance, or related field

Tools

Viewpoint Spectrum

HeavyJob/HCSS

Job description

Brice Incorporated is seeking a Project Controls Administrator to lead project financial administration, cost control, and system integrity across multiple projects. You will manage job setup, cost tracking, billing, forecasting, reporting, and closeout activities to ensure financial accuracy and standardized processes.

This role partners with project management, operations, and accounting to provide actionable insights, develop WIP schedules, EAC forecasts, and ensure schedules align with GL