Construction Billing Specialist — Invoicing & Project Data

PPM; Society Hill (SC); On-site; USD 46,000 - 58,000; Full time

Job summary

MOR PPM Inc. in Society Hill, SC is seeking a Billing Specialist to join the Corporate Accounting Department. You will prepare customer invoices for small and medium projects and collaborate with Project Managers, Site Managers and the Controller to ensure accurate billing.

The role requires at least two years in billing or accounting, strong communication and data-entry skills, and proficiency with MS Word, Excel, Outlook, SmartSheet, and JDEdwards.

Qualifications

• Minimum two years of experience in billing and/or accounting.
• Strong interpersonal skills including communication, attention to detail, organization, and the ability to work well within a team environment.
• Analytical skills and the ability to think independently.
• Computer skills to include MS Word, Excel, Outlook, SmartSheet and database management.
• Basic clerical skills to include data entry, report preparation, and file maintenance.
• Preference given to applicants with construction accounting, JDEdwards, Associates degree or equivalent.

Responsibilities

• Prepare customer invoices for small and medium sized projects based on both numerical and contract specific data.
• Monitor billings and collections on projects on a regular basis.
• Deliver final invoices to clients via mail, email, or electronic invoicing systems.
• Provide services to support Project Managers in opening, maintaining, and closing projects within the ERP system consistent with contract terms.
• Communicate with Project Management as well as Controller/CFO regarding contracts, change orders, and other contract modifications pertinent to project billing.
• Collect data on direct and indirect cost to assist Project Management and accounting with job specific cost tracking.
• Prepare adjusting journal entries on a regular basis.
• Resolve issues when invoices cannot be matched to customer issued purchase orders or contract, escalating to management if necessary.
• Provide daily and/or weekly reporting related to billing status of open contracts for Billing Supervisors and Manager as well as Project Management.
• Maintain historical records and ensuring contract/job files are up to date and complete by scanning, saving, and organizing documents.
• Protect organization’s value by keeping information confidential.
• Contribute to accomplishing both accounting and organization mission by completing related tasks as needed.
• Other duties as assigned.

Skills

Interpersonal skills

Analytical skills

Attention to detail

Organization

Team player

MS Word

Excel

Outlook

SmartSheet

Database management

Data entry

Report preparation

File maintenance

Education

Associates Degree or equivalent

Tools

JDEdwards

Job description

MOR PPM Inc. in Society Hill, SC is seeking a Billing Specialist to join the Corporate Accounting Department. You will prepare customer invoices for small and medium projects and collaborate with Project Managers, Site Managers and the Controller to ensure accurate billing.

The role requires at least two years in billing or accounting, strong communication and data-entry skills, and proficiency with MS Word, Excel, Outlook, SmartSheet, and JDEdwards.