Project Billing & Accounting Specialist

GEI Consultants, Inc.; Rancho Cordova (CA); Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Market-competitive pay

Annual bonus eligibility

Comprehensive benefits package

Hybrid work schedule

401(k) retirement plan

Job summary

GEI Consultants, Inc. is seeking a detail-oriented Biller/Project Accountant to manage billing processes for multiple projects. You will review contract terms, prepare and finalize invoices, and ensure accurate backup and timely submission across client portals.

You will open projects in the enterprise system, coordinate with Project Managers, and maintain organized project files. The role requires strong communication, problem-solving, and the ability to handle multiple tasks under deadline

Qualifications

• Degree in accounting or business preferred.
• Intermediate to advanced computer literacy, including experience in spreadsheets and accounting software.
• Prior billing experience, preferably with at least 2-3 years in an A/E environment.
• Knowledge of BST Enterprise Software or other accounting platforms, a plus.
• A thorough knowledge of standard contract terms.
• Ability to work well with others under deadline situations and respond to changes in priorities.
• Good written and verbal communication skills and strong organizational skills.
• Ability to work independently, take initiative, set priorities and see projects through to completion.

Responsibilities

• Effectively communicate with Project Managers regarding contract documents, change orders, other project modifications, approvals, and any additional services-related to billing.
• Open projects, proposals and clients in an enterprise software system.
• Review contracts for the financial related terms and conditions, ensure that they are clearly and accurately represented on the Project Opening documentation. Inform Project Managers of any discrepancies.
• Process draft invoices and all related documents through an electronic billing system.
• Prepare final invoices for all billable projects, including all applicable backup.
• Upload final invoices to clients billing portals if needed.
• Maintain electronic filing and archiving of project specific documents, including project opening forms, contracts, proposals and budget changes.
• It is expected that the Biller/Project Accountant maintain a continuous line of communication to clear any open items.
• Ensure that appropriate approvals are obtained in accordance with company policies.
• Research and reconcile project related issues, identify cause of project variances and clear when possible.
• Support and assist Project Managers.
• Perform additional assignments, as directed by the Billing Manager and Supervisors.
• Communicate and coordinate with the local offices.

Skills

Communication

Deadline-driven

Team collaboration

Problem solving

Attention to detail

Organizational skills

Time management

Education

Degree in accounting or business preferred

Tools

BST Enterprise Software

Excel

Accounting software

Job description

GEI Consultants, Inc. is seeking a detail-oriented Biller/Project Accountant to manage billing processes for multiple projects. You will review contract terms, prepare and finalize invoices, and ensure accurate backup and timely submission across client portals.

You will open projects in the enterprise system, coordinate with Project Managers, and maintain organized project files. The role requires strong communication, problem-solving, and the ability to handle multiple tasks under deadline