Project Billing & Cost Specialist

Marking Services, Inc.; Milwaukee (WI); On-site; USD 36,000 - 48,000; Full time

Job summary

Marking Services, Inc. is seeking a detail-oriented Billing Clerk to support project financial activities, including tracking costs, processing customer invoices, and ensuring accurate project information.

You will work closely with Accounting to code expenses and maintain reliable financial records. The role requires strong Excel skills and the ability to manage multiple priorities, meeting deadlines while communicating effectively with internal teams, vendors, and customers.

Qualifications

• Experience with billing, invoicing, project accounting, or cost tracking.
• Strong attention to detail and accuracy.
• Proficiency with Excel and financial reporting tools.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and organizational skills.
• Ability to work collaboratively with cross-functional teams.

Responsibilities

• Track and maintain project cost information and financial records.
• Prepare and update project cost reports, billing summaries, and financial tracking tools.
• Assist with customer invoicing and ensure billing information is accurate and complete.
• Partner with Accounting to ensure project expenses are coded and recorded correctly.
• Monitor project budgets, materials, and expenses to support accurate cost tracking.
• Verify material purchases and shipments are properly assigned to project budgets.
• Provide billing forecasts and project financial information to project teams as needed.
• Identify and help resolve billing discrepancies and reporting issues.
• Maintain organized project documentation, databases, and tracking systems.
• Build strong working relationships with internal teams, vendors, and customers.

Skills

Attention to detail

Billing experience

Communication

Time management

Tools

Microsoft Excel

Financial reporting tools

Job description

Marking Services, Inc. is seeking a detail-oriented Billing Clerk to support project financial activities, including tracking costs, processing customer invoices, and ensuring accurate project information.

You will work closely with Accounting to code expenses and maintain reliable financial records. The role requires strong Excel skills and the ability to manage multiple priorities, meeting deadlines while communicating effectively with internal teams, vendors, and customers.