Construction Project Billing Specialist

MAREK; Atlanta (GA); On-site; USD 42,000 - 56,000; Full time

Job summary

MAREK is seeking a Project Assistant to provide administrative support to the project management team, handling clerical tasks, schedules of values, and job cost accounting. The role involves preparing and submitting invoices, maintaining all job files, and coordinating with managers to ensure deadlines are met.

Responsibilities include organizing project files, producing billing reports, tracking change orders, and collaborating with payroll and credit departments to ensure timely payments and

Qualifications

• High School Diploma or GED required.
• 2+ years of related accounting or billing experience.
• Strong knowledge of billing concepts, practices, and procedures.
• Ability to prioritize and manage project billing workflow with accuracy and speed.
• Demonstrated experience with excel formulas, calculations, and spreadsheet management.
• Proven customer service skills.

Responsibilities

• Prepare, organize, and manage all project files, file correspondence, and other related records.
• Compile and prepare various reports, such as billing, pay applications, job cost and labor.
• Enter the original budget and any updates that occur during the course of the project.
• Price incoming work orders and invoice or prepare change order request.
• Create and maintain work order and change order logs.
• Create and submit customer invoices in a timely manner, along with answering customer questions or invoice issues.
• Communicate with project management team on change orders, work orders, labor and material tracking.
• Create, review, and track customer billing spreadsheets to manage account balances and discover any outstanding debts or other inconsistencies.
• Work with the Credit Department to ensure customer invoices are processed and paid in a timely manner.
• Work with Payroll Department and Foremen on issues that might occur due to missing or invalid phase codes.
• Review and track customer subcontract agreements and change orders.
• Review and understand contract terms, billing requirements, and retention provisions.
• Submit Certified Payroll when required.
• Knowledge of AIA G702 Application and Certificate for Payment and G703 Schedule of Values Continuation Sheet and Change Order Logs.
• Skilled in interpreting construction contracts, including billing schedules, lien waivers and retention clauses
• Monitor retention held and ensure timely release after project milestones.
• Ensure supporting documentation (e.g., lien waivers, certified payroll, backup) is attached as required.
• Submit compliance documents such as insurance certificates and OCIP/CCIP enrollments.
• Provide WIP (Work in Progress) reports.
• Prepare labor and/or job cost transfers as necessary.
• Assist fellow team members as needed.

Skills

Communication skills

Excel formulas

Spreadsheet management

Time management

Education

High School Diploma/GED

Tools

Oracle

JD Edwards

Job description

MAREK is seeking a Project Assistant to provide administrative support to the project management team, handling clerical tasks, schedules of values, and job cost accounting. The role involves preparing and submitting invoices, maintaining all job files, and coordinating with managers to ensure deadlines are met.

Responsibilities include organizing project files, producing billing reports, tracking change orders, and collaborating with payroll and credit departments to ensure timely payments and