Project Billing & Accounting Specialist

Colliers Engineering & Design; City of Rochester (NY); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) / Roth match

Paid time off and parental leave

Life insurance

Short- and long-term disability

Job summary

Colliers Engineering & Design is seeking a Project Accountant to support cross-functional project teams. You will set up new projects, ensure invoicing aligns with contracts, and prepare draft invoices for Project Managers. The role emphasizes accuracy, timely billing, and collaboration.

The position requires 0–2+ years in project billing, familiarity with A/E/C industries, and strong Excel/BST experience. A collaborative, deadline-driven environment is provided.

Qualifications

• 0-2+ years experience in project billing preferred.
• Experience in the A/E/C industry preferred.
• Proficient with Microsoft Office Suite including advanced Excel.
• Prior experience with BST or similar accounting software.

Responsibilities

• Set up new projects and tasks in accounting software.
• Verify project setup in BST matches contract.
• Prepare drafts invoices for Project Managers and adjust as needed.
• Handle various contract billing types (time & materials, cost-plus, lump sum).
• Monitor expenses vs. labor charges on projects.
• Finalize and submit client invoices with backup.
• Provide reports for Project Managers to monitor financial health.
• Assist collections and revise invoices when required.
• File invoices and backups digitally.
• Perform other accounting tasks as needed.

Skills

Time management

Communication

Analytical skills

Attention to detail

Organization

Teamwork

English proficiency

Education

Bachelor’s degree in Accounting/Finance

Associate’s degree + relevant experience

Tools

Excel

BST or similar accounting software

Job description

Colliers Engineering & Design is seeking a Project Accountant to support cross-functional project teams. You will set up new projects, ensure invoicing aligns with contracts, and prepare draft invoices for Project Managers. The role emphasizes accuracy, timely billing, and collaboration.

The position requires 0–2+ years in project billing, familiarity with A/E/C industries, and strong Excel/BST experience. A collaborative, deadline-driven environment is provided.