Project Billing Coordinator (Onsite)

FALL CREEK FARM & NURSERY; Macon (GA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Weekly Paychecks

Paid Time Off & Holidays

401(k) with Company Match

Stock Purchase Plan

Education Reimbursement

Legal Insurance

Discounts on gym memberships

Job summary

FALL CREEK FARM & NURSERY in Macon, GA is seeking an in-office, entry-level Project Coordinator who will help keep projects on track by reviewing logs, preparing invoices, and maintaining accurate records. You’ll collaborate daily with field teams, supervisors, and accounting to ensure timely billing and organized project data.

The role emphasizes attention to detail, problem-solving, and effective communication.

Qualifications

• High school diploma or equivalent required
• Associate or bachelor’s degree a plus
• 2+ years of experience in project coordination, billing, accounting support, or administrative role (construction/telecom/utilities preferred)
• Strong Excel/Google Sheets ability (data entry, formulas, reporting)
• Excellent attention to detail and accuracy working with numbers and documentation

Responsibilities

• Review daily production reports, timesheets, and work logs to verify accuracy before billing
• Enter and maintain project data, labor hours, and production units in spreadsheets and internal systems
• Prepare, submit, and track client invoices based on completed work and contract requirements
• Reconcile billing, hours, and work documentation; resolve discrepancies with field teams and supervisors
• Set up new projects and purchase orders in the billing system and maintain contract files
• Support payroll coding by confirming time entries are aligned with job tasks and cost codes
• Monitor project status, timelines, and documentation to ensure timely billing and closeout
• Create and organize project folders, records, lien waivers, permits, and closeout packages
• Communicate with field staff, accounting, vendors, and customers regarding project updates and billing inquiries
• Maintain accurate spreadsheets and tracking tools for production, job costs, and invoicing schedules
• Assist with accounts receivable follow-ups and help resolve outstanding invoice issues
• Prepare reports and provide administrative support to project managers and leadership
• Handle confidential information with professionalism and strong attention to detail

Skills

Excel/Google Sheets

Attention to detail

Time management

Communication

Education

High school diploma or equivalent

Associate or bachelor’s degree a plus

Tools

Billing software

Project management software

Job description

FALL CREEK FARM & NURSERY in Macon, GA is seeking an in-office, entry-level Project Coordinator who will help keep projects on track by reviewing logs, preparing invoices, and maintaining accurate records. You’ll collaborate daily with field teams, supervisors, and accounting to ensure timely billing and organized project data.

The role emphasizes attention to detail, problem-solving, and effective communication.