Billing & Project Admin Specialist

FALL CREEK FARM & NURSERY; Georgia; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Weekly Paychecks

Paid Time Off

Parental Leave

Holidays

401(k) match

Stock Purchase Plan

Education Reimbursement

Legal Insurance

Gym Discounts

Pet Insurance

Job summary

FALL CREEK FARM & NURSERY in Georgia is seeking a Billing/Project Coordinator to support daily invoicing, project data entry, and contract compliance. You will review timesheets, prepare client invoices, and reconcile billing with field teams.

This in-office role requires 2+ years in project coordination or billing, strong Excel/Google Sheets skills, and meticulous attention to detail. You’ll work closely with payroll, accounting, and project managers to keep billing on track.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree a plus.
• 2+ years of experience in project coordination, billing, accounting support, or administrative role (construction/telecom/utilities preferred).
• Strong Excel/Google Sheets ability (data entry, formulas, reporting).
• Comfortable working in-office daily and supporting field and accounting teams.
• Excellent attention to detail and accuracy working with numbers and documentation.
• Ability to read, understand, and process purchase orders, production reports, and time entry data.
• Strong organization and time management skills with the ability to meet deadlines.
• Clear and professional communication skills, both written and verbal.
• Ability to identify and resolve billing discrepancies and data issues.
• Experience using project management or billing software preferred.

Responsibilities

• Review daily production reports, timesheets, and work logs to verify accuracy before billing.
• Enter and maintain project data, labor hours, and production units in spreadsheets and internal systems.
• Prepare, submit, and track client invoices based on completed work and contract requirements.
• Reconcile billing, hours, and work documentation; resolve discrepancies with field teams and supervisors.
• Set up new projects and purchase orders in the billing system and maintain contract files.
• Support payroll coding by confirming time entries are aligned with job tasks and cost codes.
• Monitor project status, timelines, and documentation to ensure timely billing and closeout.
• Create and organize project folders, records, lien waivers, permits, and closeout packages.
• Communicate with field staff, accounting, vendors, and customers regarding project updates and billing inquiries.
• Maintain accurate spreadsheets and tracking tools for production, job costs, and invoicing schedules.
• Assist with accounts receivable follow-ups and help resolve outstanding invoice issues.
• Prepare reports and provide administrative support to project managers and leadership.
• Handle confidential information with professionalism and strong attention to detail.

Skills

Excel

Google Sheets

Billing

Data entry

Documentation

Education

High School Diploma

Associate/Bachelor's degree

Tools

Billing Software

Job description

FALL CREEK FARM & NURSERY in Georgia is seeking a Billing/Project Coordinator to support daily invoicing, project data entry, and contract compliance. You will review timesheets, prepare client invoices, and reconcile billing with field teams.

This in-office role requires 2+ years in project coordination or billing, strong Excel/Google Sheets skills, and meticulous attention to detail. You’ll work closely with payroll, accounting, and project managers to keep billing on track.