Project Billing & Coordination Specialist

FALL CREEK FARM & NURSERY; Augusta (GA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Weekly Paychecks

Paid Time Off, Parental Leave, and Hol

401(k) w/ Company Match

Stock Purchase Plan

Education Reimbursement

Legal Insurance

Discounts on gym memberships

Pet insurance

Job summary

FALL CREEK FARM & NURSERY in Augusta, GA is seeking a detail-oriented Project Coordinator for an in-office role that keeps projects on track by reviewing logs, preparing invoices, and maintaining project records. You will collaborate daily with field teams, supervisors, and accounting to ensure accurate billing and organized data.

The role requires 2+ years in project coordination or billing, strong Excel/Sheets skills, and excellent communication.

Qualifications

• High school diploma or equivalent.
• 2+ years of experience in project coordination, billing, accounting support, or administrative roles.
• Strong Excel/Google Sheets skills and attention to detail.
• In-office collaboration with field teams and accounting.

Responsibilities

• Review daily production reports, timesheets, and work logs to verify accuracy before billing.
• Enter and maintain project data, labor hours, and production units in spreadsheets and internal systems.
• Prepare, submit, and track client invoices based on completed work and contract requirements.
• Reconcile billing, hours, and work documentation; resolve discrepancies with field teams and supervisors.
• Set up new projects and purchase orders in the billing system and maintain contract files.
• Support payroll coding by confirming time entries are aligned with job tasks and cost codes.
• Monitor project status, timelines, and documentation to ensure timely billing and closeout.
• Communicate with field staff, accounting, vendors, and customers regarding project updates and billing inquiries.

Skills

Excel/Google Sheets

Attention to detail

Communication skills

Project coordination

Billing processes

Education

High school diploma

Associate or Bachelor's degree a plus

Tools

Billing software

Project management software

Job description

FALL CREEK FARM & NURSERY in Augusta, GA is seeking a detail-oriented Project Coordinator for an in-office role that keeps projects on track by reviewing logs, preparing invoices, and maintaining project records. You will collaborate daily with field teams, supervisors, and accounting to ensure accurate billing and organized data.

The role requires 2+ years in project coordination or billing, strong Excel/Sheets skills, and excellent communication.