In-Office Project Billing Coordinator

FALL CREEK FARM & NURSERY; Grayson (GA); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Weekly Paychecks

Paid Time Off

Parental Leave

Holidays

401(k) w/ Company Match

Stock Purchase Plan

Education Reimbursement

Legal Insurance

Discounts on gym memberships

Pet insurance

Job summary

FALL CREEK FARM & NURSERY in Grayson, GA is seeking a detail‑driven Project Coordinator to support field operations and the accounting team. You will verify logs, track labor and production data, and prepare client invoices to ensure timely billing and accurate project records.

The role is in-office, requiring collaboration with field staff, supervisors, and accounting. Ideal candidates have 2+ years in project coordination and strong Excel/Sheets skills, with a focus on accuracy and

Qualifications

• 2+ years of experience in project coordination, billing, accounting support, or administrative role.
• Strong Excel/Google Sheets abilities for data entry and reporting.
• Ability to read and process purchase orders, production reports, and time entry data.
• Excellent attention to detail and accuracy with numbers and documentation.
• Comfortable working in-office daily and supporting field and accounting teams.
• Pass pre-employment screening.

Responsibilities

• Review daily production reports, timesheets, and work logs to verify accuracy before billing.
• Enter and maintain project data, labor hours, and production units in spreadsheets and internal systems.
• Prepare, submit, and track client invoices based on completed work and contract requirements.
• Reconcile billing, hours, and work documentation; resolve discrepancies with field teams and supervisors.
• Set up new projects and purchase orders in the billing system and maintain contract files.
• Support payroll coding by confirming time entries are aligned with job tasks and cost codes.
• Monitor project status, timelines, and documentation to ensure timely billing and closeout.
• Create and organize project folders, records, lien waivers, permits, and closeout packages.
• Communicate with field staff, accounting, vendors, and customers regarding project updates and billing inquiries.
• Maintain accurate spreadsheets and tracking tools for production, job costs, and invoicing schedules.
• Assist with accounts receivable follow-ups and help resolve outstanding invoice issues.
• Prepare reports and provide administrative support to project managers and leadership.
• Handle confidential information with professionalism and strong attention to detail.

Skills

Project coordination

Billing

Data entry

Excel/Google Sheets

Attention to detail

Communication

Education

High school diploma or equivalent

Associate or Bachelor's degree

Tools

Billing software

Project management software

Invoicing systems

Job description

FALL CREEK FARM & NURSERY in Grayson, GA is seeking a detail‑driven Project Coordinator to support field operations and the accounting team. You will verify logs, track labor and production data, and prepare client invoices to ensure timely billing and accurate project records.

The role is in-office, requiring collaboration with field staff, supervisors, and accounting. Ideal candidates have 2+ years in project coordination and strong Excel/Sheets skills, with a focus on accuracy and