In-Office Project Coordinator & Billing Specialist

FALL CREEK FARM & NURSERY; Hickory (NC); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Weekly pay

Paid time off and holidays

401(k) with company match

Stock purchase plan

Education reimbursement

Legal insurance

Gym discounts

Pet insurance

Job summary

FALL CREEK FARM & NURSERY in Hickory, NC is seeking a detail-driven Project Coordinator to ensure projects are tracked, organized, and billed accurately. You’ll work daily with field teams, supervisors, and accounting to review logs, prepare invoices, and maintain project records, supporting field operations and client communication.

The role focuses on project data entry, billing support, and coordination across departments, with in-office daily responsibilities and opportunities to grow skills

Qualifications

• High school diploma or equivalent; associate or bachelor’s degree a plus.
• 2+ years of experience in project coordination, billing, accounting support, or administrative role.
• Strong Excel/Google Sheets ability (data entry, formulas, reporting).
• In-office daily; supporting field and accounting teams.

Responsibilities

• Review daily production reports, timesheets, and work logs to verify accuracy before billing.
• Enter and maintain project data, labor hours, and production units in spreadsheets and internal systems.
• Prepare, submit, and track client invoices based on completed work and contract requirements.
• Reconcile billing, hours, and work documentation; resolve discrepancies with field teams and supervisors.
• Set up new projects and purchase orders in the billing system and maintain contract files.
• Support payroll coding by confirming time entries are aligned with job tasks and cost codes.
• Monitor project status, timelines, and documentation to ensure timely billing and closeout.
• Create and organize project folders, records, lien waivers, permits, and closeout packages.
• Communicate with field staff, accounting, vendors, and customers regarding project updates and billing inquiries.
• Maintain accurate spreadsheets and tracking tools for production, job costs, and invoicing schedules.
• Assist with accounts receivable follow-ups and help resolve outstanding invoice issues.
• Prepare reports and provide administrative support to project managers and leadership.
• Handle confidential information with professionalism and strong attention to detail.

Skills

Excel/Google Sheets proficiency

Education

High school diploma or equivalent

Associate or bachelor’s degree

Tools

Billing software

Project management software

Job description

FALL CREEK FARM & NURSERY in Hickory, NC is seeking a detail-driven Project Coordinator to ensure projects are tracked, organized, and billed accurately. You’ll work daily with field teams, supervisors, and accounting to review logs, prepare invoices, and maintain project records, supporting field operations and client communication.

The role focuses on project data entry, billing support, and coordination across departments, with in-office daily responsibilities and opportunities to grow skills