Project Billing Coordinator

LHH US; North Carolina; On-site; USD 55,000 - 60,000; Full time

Job summary

LHH US in Charlotte, NC seeks a Project Billing Coordinator to join a small team with a family-oriented culture. This onsite role offers some scheduling flexibility and involves handling project-based invoicing, progress billing, and lien waivers.

Ideal candidates have 2+ years in accounts receivable or billing, with construction billing experience preferred and proficiency in Excel and QuickBooks or ERP systems. The role emphasizes accuracy, communication, and timely collections.

Qualifications

• 2+ years of accounts receivable, billing, or collections experience.
• Construction industry experience preferred.
• Experience with construction billing, lien waivers, change orders, or project-based invoicing strongly preferred.
• Strong understanding of accounts receivable processes, payment applications, account reconciliations, and aging reports.

Responsibilities

• Prepare, process, and submit customer invoices accurately and in accordance with contract terms.
• Manage AR aging, monitor outstanding balances, and follow up on past-due invoices.
• Post customer payments, apply cash receipts, and reconcile customer accounts.
• Support construction-specific billing processes, including progress billing and lien waivers.
• Research and resolve billing discrepancies, short payments, and account issues.
• Partner with project managers, operations, and customers to confirm billing details.

Skills

Accounts receivable

Billing

Collections

Excel

QuickBooks

Tools

QuickBooks

ERP systems

Microsoft Excel

Job description

Job Description

Job Description

LHH is assisting a client with their need for a Project Billing Coordinator. This is a direct hire opportunity in Charlotte, NC. This is an onsite position offering some flexibility with scheduling. This is a small tight-knit team with a family-oriented culture.

Key Responsibilities

• Prepare, process, and submit customer invoices accurately and in accordance with contract terms.
• Manage accounts receivable aging, monitor outstanding balances, and follow up with customers regarding past-due invoices.
• Post customer payments, apply cash receipts, and reconcile customer accounts.
• Support construction-specific billing processes, including progress billing, retainage, change orders, lien waivers, and project documentation.
• Research and resolve billing discrepancies, short payments, unapplied cash, and customer account issues.
• Partner with project managers, operations, and customers to confirm billing details, project status, and required supporting documentation.
• Maintain accurate AR records, customer files, contracts, invoices, and collection notes.
• Assist with month-end close activities, reporting, and account reconciliations related to accounts receivable.
• Provide professional customer service while supporting timely collections and maintaining positive client relationships.

Qualifications

• 2+ years of accounts receivable, billing, or collections experience required.
• Construction industry experience preferred.
• Experience with construction billing, lien waivers, change orders, or project-based invoicing strongly preferred.
• Strong understanding of accounts receivable processes, payment applications, account reconciliations, and aging reports.
• Proficiency with Microsoft Excel and QuickBooks or ERP systems.
• High attention to detail with strong organizational, follow-up, and problem-solving skills.
• Ability to communicate professionally with customers, vendors, project managers, and internal accounting teams.
• Ability to work independently, prioritize deadlines, and manage multiple accounts or projects in a fast-paced environment.

Pay Details:

$55,000.00 to $60,000.00 per year

Search managed by: Emma Claris

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.