Project Billing and Finance Coordinator

ZipRecruiter; Philadelphia (Philadelphia County); On-site; USD 55,000 - 70,000; Full time

Job summary

A leading company in healthcare seeks a Project Billing and Finance Coordinator. This role involves managing project accounting, client invoicing, and financial analysis. The ideal candidate will have strong quantitative skills and proficiency in financial software, particularly Workamajig, to drive efficiencies and support financial initiatives.

Qualifications

• Minimum 1 year of relevant experience in financial data management.
• Proficiency in financial software and project management tools.

Responsibilities

• Manage client invoicing and ensure accuracy with estimates.
• Conduct weekly and monthly reconciliations.
• Collaborate with account management on invoicing needs.

Skills

Attention to detail

Communication

Problem-solving

Quantitative skills

Education

Bachelor’s Degree in Finance

Bachelor’s Degree in Accounting

Bachelor’s Degree in Business Administration

Tools

Workamajig

Excel

Job description

Job Description

ABOUT

As the Project Billing and Finance Coordinator at MODHealth, you will play a crucial role in managing our project accounting using the current project management tool, Workamajig. Your responsibilities will include managing client invoicing, ensuring accuracy with initial client estimates and vendor costs. You will drive efficiencies through Workamajig, providing training and support to ensure the account and project team are well-versed in the financial aspects of projects. Additionally, you'll be responsible for submitting and reviewing monthly project billing, conducting weekly and monthly reconciliations, and tracking project performance. Your analytical skills will be essential for developing analysis methods to compare actuals versus forecasts and identifying opportunities for profitability optimization. Communication will be key, as you'll collaborate with account and project management teams to resolve discrepancies, monitor outstanding invoices, and support financial initiatives across the organization. Your role will also involve ensuring accurate data entry for invoicing, extracting and utilizing data to provide insights, perform variance analysis, and maintain clear communication with the Sr. Controller and Head of Strategic Partnerships & Revenue Operations to ensure financial success at MODHealth.

WHAT YOU WILL DO…

1. Vendor Invoicing
1. Review vendor invoices for accuracy against projected estimates and costs.
2. Email approved vendor invoices to HubDoc, with the accountant downloading from HubDoc onto Bill.com.
3. Communicate effectively, clearly, and promptly with vendors as appropriate.
2. Client Invoicing
1. Post deposit invoices in Workamajig, reviewing estimates for accuracy in hours, costs, and taxes.
2. Review and finalize invoices based on approved estimates, ensuring accuracy and internal alignment before posting in Workamajig/QBO. Flag low profitability projects to leadership.
3. Track client deposits and final payments, notifying the Account Manager of outstanding amounts.
3. Project Management System (Workamajig) – Project Financial Updating
1. Ensure project billing status is current.
2. Collaborate with AM on client invoicing needs.
3. Save all vendor and client invoices in Files.
4. Update receipts/payments and close out projects as needed.
5. Suggest process improvements for efficiency.
4. Monthly Billing Reports
1. Review client invoices and payments for accuracy, providing analytical feedback.
5. Billing Issue Resolution
1. Address discrepancies or disputes by communicating with MODHealth leadership.
6. Financial Planning
1. Assist in planning yearly forecast models and tracking actuals versus forecasts.
7. Additional Responsibilities
1. Support financial initiatives and ensure effective communication with internal and external partners.

YOUR CREDENTIALS

• Bachelor’s Degree in Finance, Accounting, Business Administration, or related field.
• Attention to detail for accurate data entry, reporting, and reconciliation.
• Proficiency in financial software, including project management tools like Workamajig.
• Advanced Excel skills for spreadsheets, modeling, and analysis.
• Strong quantitative skills for variance analysis and trend identification.
• Minimum 1 year of relevant experience in financial data management, preferably in a corporate or financial services setting.
• Familiarity with project management principles.
• Excellent communication skills to explain financial concepts clearly.
• Problem-solving skills to identify issues and propose solutions.
• Experience working in cross-functional teams.
• Willingness to pursue ongoing professional development in financial practices and tools.