Project Assistant / Project Coordinator

ARIA Signs and Design, LLC; Houston (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

ARIA Signs and Design, LLC is seeking an Assistant or Coordinator to join the Project Management team in Houston. You will coordinate tasks, manage schedules, track progress, and support day-to-day operations in a fast-paced environment.

The role requires 2+ years in project management support, proficiency with MS Office and PM software, and strong organizational and communication skills. You will interact with internal teams and external stakeholders to ensure timely, within-scope, and

Qualifications

• 2+ years of experience in project management support or a related role.
• Preferably in a fast-paced or project-based environment such as design, architecture, construction or real estate development.

Responsibilities

• Project Coordination and Support Customer Relations
• Invoicing
• Multitasking and Prioritization
• Documentation and Reporting
• Problem Solving and Issue Tracking
• Administrative Support
• Continuous improvement
• Report to CEO, Directors & Project Managers.

Skills

Organizational skills

Time management

Communication skills

Multitasking

Learning agility

Education

Associate's degree in related field

Bachelor's degree preferred

Tools

Microsoft Office

Asana

Procore

Trello

Monday.com

Zoho

Salesforce

Odoo

CoStar

Adobe Suite

Autodesk

Bluebeam Revu

Rhino

Job description

Position Overview

We are seeking a motivated and detail-oriented Assistant or Coordinator to Project Management to join our team. In this role, you will provide crucial support to the project management team, helping to coordinate tasks, manage schedules, track project progress, and assist with day-to-day operations. The ideal candidate will be a team player, capable of multitasking and maintaining a high level of organization and attention to detail in a fast-paced environment. You will work closely with both internal teams and external stakeholders to ensure projects are delivered on time, within scope, and within budget.

Responsibilities

• Project Coordination and Support Customer Relations
• Invoicing
• Multitasking and Prioritization
• Documentation and Reporting
• Problem Solving and Issue Tracking
• Administrative Support
• Continuous improvement
• Report to CEO, Directors & Project Mangers.

Experience

• At least 2 years of experience in project management support or a related role
• preferably in a fast-paced or project-based environment such as (Design, Architecture, Construction orReal Estate Development)

Education

• Associate's degree in Business Administration, Project Management, Design, Architecture, Construction or a related field. A Bachelor's degree is a plus.

Skills & Abilities

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience inproject management software (Asana, Procore, Trello, Monday.com, or similar tools).
• Knowledge in CRM systems (Zoho, Odoo, Salesforce, CoStar, or similar tools)
• Knowledge in design software (Adobe suite, Autodesk suite, Bluebeam Revu,Rhino or similar tools)
• Ability to learn and adapt to new software or systems quickly.

Why Join Us?

At Aria Signs & Designs we offer a dynamic work environment where you can grow your skills in a fast-paced industry. As a part of our team, you’ll play a key role in the financial operations of a thriving design & signage manufacturing company and be part of an innovative and supportive team.

This job description reflects the core responsibilities of the role and is not intended to be an exhaustive list. Additional duties may be assigned as necessary to meet the needs of the company.