Project Coordinator

Facility Solutions Group; West Palm Beach (FL); On-site; USD 52,000 - 70,000; Full time

Job summary

Facility Solutions Group is seeking a Project Coordinator to support project managers from initiation to completion, drafting schedules and cost estimates, and recommending cost-efficient practices. The role emphasizes organization and clear communication, with potential for growth into account responsibilities.

You will manage document control, assist with invoicing and permitting, coordinate schedules and budgets, and ensure quality through QA checks.

Qualifications

• High School Diploma or Associate’s Degree in Business Administration; Bachelor’s Degree in Construction Management preferred.
• Minimum one year experience in Construction field.
• Valid driver’s license.
• Must pass drug and background screen.
• Knowledge of AIA and General Invoicing / Billing.
• Experience in AR/AP.
• Exceptional organizational skills.
• Self-motivated and adaptable.
• Experience in lighting and electrical is a plus.

Responsibilities

• Draft project schedules and vendor delivery policies.
• Prepare project estimates and advise on cost-efficient practices.
• Manage document control and organize electronic filing for contracts, RFIs, submittals, and closeout documents.
• Assist with invoicing for A/E services and project expenses.
• Coordinate project schedules, resources, equipment, and information.
• Monitor project budgets and track expenditures.
• Communicate project status to team members and stakeholders.
• Conduct quality assurance tests to ensure standards are met.

Skills

Strong organizational skills

Self-motivated

Excellent communication

Knowledge of Excel

AR/AP experience

Budgeting experience

AIA invoicing knowledge

Construction industry experience

Driver's license

Detail-oriented

Education

High School Diploma or Associate’s Degree in Business Administration

Bachelor’s Degree in Construction Management preferred

Tools

Excel

Job description

As a Project Coordinator, you will support and assist the project team managers from initiation to completion of a project. Responsibilities will include but are not limited to drafting schedules, drafting vendor delivery policies, preparing project estimates, and making recommendations for cost-efficient practice. The ideal candidate will have strong organizational and communication skills, be self-motivated and adaptable to the demands of the project. We are seeking candidates with the potential to grow within our organization and take on select individual account responsibilities.

• Manage document control and create a well-organized electronic filing system for all necessary documents, including, construction documents, A/E design and engineering plans and specifications, submittals, RFIs, daily report, contract/change orders, closeout documents, etc.
• Assists with invoicing for A/E services.
• Makes application for building permits.
• Assists with project bidding.
• Coordinate project schedules, resources, equipment, and information.
• Assist with outlining project timeframes.
• Assist with schedule management.
• Assist project team with setting project budgets.
• Analyze risks and opportunities.
• Process invoices related to project expenses, including, setting up vendors, ensuring the appropriate insurance coverage is obtained and submitted (including required insurance certificates), verifying invoice amount is within budget and in compliance with contracts or agreements.
• Act as the point of contact and communicate project status to all participants.
• Use tools to monitor working hours, plans and expenditures.
• Ensure standards and requirements are met through conducting quality assurance tests.
• High School Diploma or Associate’s Degree in Business Administration; Bachelor’s Degree in Construction Management preferred.
• Minimum one year experience in Construction field.
• Valid driver’s license.
• Must be able to pass a drug and background screen.
• Knowledge of AIA and General Invoicing / Billing.
• Experience in AR/AP.
• Exceptional organizational skills.
• Knowledge of Excel.
• Self-motivated.
• Experience in lighting and electrical is a plus.