Assistant Project Manager

FASTSIGNS International. Inc; Garland (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

A signage and graphics company in Texas is seeking a Project Manager Assistant to support the Leadership team in planning and executing projects. The role includes coordinating tasks and managing vendor communications. The ideal candidate will possess strong organizational skills, effective communication abilities, and proficiency in Google Suite, with a high school diploma or GED required. Preferred qualifications include a Bachelor's Degree and prior administrative experience. This is a fantastic opportunity to contribute to project success.

Qualifications

• Strong organizational skills and exceptional attention to detail are essential.
• Ability to interact professionally with clients and vendors is needed.
• Proficiency in Google suite is required.
• Experience with Google Suite and ability to learn Corebridge quickly.

Responsibilities

• Assist the Leadership team in project planning and execution.
• Coordinate resources and third-party vendors.
• Manage accounts receivables and vendor documentation.
• Manage vendor invoices, purchase orders, and accounts receivable processing.

Skills

Strong organizational skills

Excellent written and verbal communication

Proficiency in Google suite

Ability to manage multiple tasks

Vendor communications

Education

High school diploma or GED

Bachelor's Degree or equivalent

Tools

Corebridge project management software

Corebridge

Job description

Project Manager Assistant Job Summary:

The Project Manager Assistant will provide essential support to the Leadership team and the wider team in the planning, execution, and final delivery of signage and graphic projects. This role focuses on administrative coordination, managing vendor communications, accounts receivables, and ensuring projects are completed on time.

Key Responsibilities:

• Assist the Leadership team in developing and maintaining detailed project plans, schedules, and timelines
• Coordinate internal resources, cross-functional teams (e.g., Design, Production, Installation), and third parties/vendors
• Organize, file, and maintain all current project documentation
• Manage accounts receivables including vendor credentialing, purchase orders, and vendor invoices for processing

Required Skills and Experience:

• Strong organizational skills and an exceptional attention to detail.
• Excellent written and verbal communication skills, with the ability to interact professionally with clients and vendors
• Proficiency in Google suite (Sheets, Gmail, Docs etc.) and experience with or ability to quickly learn project management software (Corebridge)
• Demonstrated ability to manage multiple tasks and projects simultaneously and effectively prioritize to meet deadlines
• High school diploma or GED required

Preferred Qualifications:

• Bachelor's Degree or equivalent
• Previous experience in an administrative support role, or a similar function
• Familiarity with the signage, construction, or graphics industry