Project Assistant for Public Affairs Department

Pasona Inc.; New York (NY); Hybrid; USD 28,000 - 40,000; Full time

Job summary

Pasona Inc. in New York, NY seeks a Project Assistant for the Public Affairs Department to support SME Overseas Business Development and digital marketing initiatives.

This hybrid role involves preparing materials for trade shows, coordinating events, and fostering communications with Japanese companies, buyers, and internal teams. You will conduct online research, assist with briefing reports, and provide general administrative support.

Qualifications

• Strong Japanese language skills with business writing.
• Proficient English in email and phone communications.
• Excellent communication and coordination with internal and external partners.
• Experience with Microsoft 365 apps (Copilot, OneNote, Planner, Lists).
• Proficient in Excel and PowerPoint, including charts and presentations.
• Detail-oriented with accuracy in administrative tasks.
• Willingness to handle broad range of admin responsibilities.

Responsibilities

• Support projects and programs led by the Public Affairs Department’s SME Overseas Business Development Support Group, including digital marketing-related initiatives.
• Assist with the preparation and operation of trade shows, business matching events, webinars, and other events for Japanese companies held several times per year.
• Coordinate communications with e-commerce platform operators, buyers, industry experts, Japanese companies, and relevant internal departments.
• Assist with meeting preparation, coordination, and preparation of presentation materials and other documents.
• Conduct research and gather information using online resources and databases.
• Assist with preparing brief reports and sharing relevant information.
• Provide general administrative and accounting support, as well as other duties assigned by the team.

Skills

Japanese language

Business communication

Coordination

Attention to detail

Administrative tasks

Tools

Copilot

OneNote

Planner

Lists

Excel

PowerPoint

Job description

Title:

Project Assistant for Public Affairs Department

Wage: $24.50/hour

Work Hours: 9:00-17:00 (Lunch12:00-13:00)

Work Style: Office 3-5 days at office, 0-2 days WFH

Location: New York, NY

Language: English and Japanese fluency

Ability to travel locally within the New York metropolitan area as needed.

Job Duties

• Support projects and programs led by the Public Affairs Department’s SME Overseas Business Development Support Group, including digital marketing-related initiatives.
• Assist with the preparation and operation of trade shows, business matching events, webinars, and other events for Japanese companies held several times per year.
• Coordinate communications with e-commerce platform operators, buyers, industry experts, Japanese companies, and relevant internal departments.
• Assist with meeting preparation, coordination, and preparation of presentation materials and other documents.
• Conduct research and gather information using online resources and databases.
• Assist with preparing brief reports and sharing relevant information.
• Provide general administrative and accounting support, as well as other duties assigned by the team.

Qualifications

• Strong Japanese-language skills, including business writing and professional communication.
• Ability to read and understand English and handle business communication in English via email and phone.
• Strong communication and coordination skills, with the ability to interact professionally and carefully with internal teams and external clients.
• Experience with Microsoft 365 applications, including tools such as Copilot, OneNote, Planner, and Lists.
• Proficiency in Microsoft Excel and PowerPoint, including basic calculations, chart creation, and preparation of presentation materials.
• Strong attention to detail and accuracy, particularly when handling internal procedures, reports, and administrative tasks.
• Willingness and ability to handle a broad range of general administrative responsibilities.