Bilingual (Japanese) Administrative Assistant

Mitsubishi UFJ Trust and Banking Corporation, New York Branch; New York (NY); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Educational assistance

Parental leave

Paid time off

Job summary

Mitsubishi UFJ Trust and Banking Corporation, New York Branch is seeking an experienced executive support professional to provide high-level administrative and operational support to executives and assigned departments in New York.

You will manage calendars and meetings, coordinate travel and expenses, handle internal and external communications, and assist events, vendor coordination, and documentation to ensure smooth business operations.

Qualifications

• 4-5 years of experience in administrative support.
• Proficiency in Microsoft Office.
• Proactive with time management, ability to multi-task and meet deadlines.
• Excellent written and verbal communication skills.
• Quick learner and adaptable to manage work independently.

Responsibilities

• Provide high-level administrative and operational support to executives and assigned departments.
• Manage calendars, meetings, travel arrangements, and expense-related administration.
• Coordinate internal and external communications for executives.
• Support visits, events, gifts, and hospitality activities for executives.
• Manage company membership and executive budgets.
• Maintain workflow coordination, procedures, documentation and archiving documents for assigned departments.
• Coordinate vendor-related administration and invoice processing.
• Support efficient business operations through administrative coordination.
• Note: responsibilities may change and additional tasks may be added as needed by Management.

Skills

Time management

Multi-tasking

Written and verbal communication

Independent work

Microsoft Office

Tools

Microsoft Office Suite

Job description

Provide high-level administrative and operational support to executives and assigned departments, including calendar and meeting coordination, travel and expense administration, internal and external communications, event and hospitality support, documentation, vendor coordination, and other activities that support efficient business operations.

• Provide comprehensive executive support to executives.
• Manage calendars, meetings, travel arrangements, and expense-related administration.
• Coordinate internal and external communications for executives.
• Support visits, events, gifts, and hospitality activities for executives.
• Manage company membership and executive budgets.
• Maintain workflow coordination, procedures, documentation and archiving documents for assigned departments.
• Coordinate vendor-related administration and invoice processing.
• Support efficient business operations through administrative coordination.
• Based on changes in the business work environment, job responsibilities can change, and additional functions and tasks may be added or removed accordingly. Additionally, this position will perform other duties as required and participate in special projects as deemed necessary and appropriate by Management.

Experience: 4-5 years of experience in administrative support.

Language: Fluent in English and Japanese.

• Proficiency in Microsoft Office tools.
• Proactive with time management, ability to multi-task and meet deadlines.
• Excellent written and verbal communication skills.
• Quick learner and adaptable to manage work independently.

The typical base pay range for this role is between $75K - $95K depending on job-related knowledge, skills, experience and location. Additionally, our Employee Benefit Program provides colleagues with a competitive benefits package (in accordance with the eligibility requirements and respective terms of each) that includes comprehensive health and wellness benefits, 401(k) retirement and savings plan, educational assistance and training programs, paid maternity and parental bonding leave, and paid vacation, sick leave, and holidays.

Mitsubishi UFJ Trust and Banking Corporation, New York Branch ("MUTB-NY") is an Equal Employment Opportunity Employer.