Project Assistant, ERP

University of Georgia; Athens (GA); On-site; USD 42,000 - 54,000; Full time

Job summary

University of Georgia in Athens, GA seeks a Project Assistant to provide administrative and organizational support for the ERP project. The role covers planning, documentation, communication, and logistics from initiation to completion, with a 8 a.m. – 5 p.m. schedule, Monday to Friday, on site.

Responsibilities include budgeting support, meeting minutes, proposal review, and maintaining project records, working with internal teams and external partners.

Qualifications

• High school diploma or equivalent with 2 years of related experience.
• Preferred Bachelor's degree in HR, Organizational Development, Business, or related field.

Responsibilities

• Support project managers with tasks to manage projects and requests.
• Assist with planning, scheduling, budgeting support, and project tracking.
• Help maintain project documentation from initiation through closeout.
• Document meetings by taking notes and preparing minutes.
• Assist in reviewing proposals and service information.
• Maintain organized records for projects at various stages.
• Schedule meetings and organize calendar invites.
• Communicate with internal departments and external partners.

Skills

Project coordination

Documentation

Scheduling

Budgeting

Education

High school diploma or equivalent

Bachelor's degree in HR or related field

Tools

MS Excel

Job description

Project Assistant, ERP

Full‑time, on‑site position based in Athens, Georgia. Monday‑Friday, 8 a.m. – 5 p.m.

Position Summary

The Project Assistant provides administrative and organizational support to Project Managers to ensure smooth coordination and execution of the ERP project across the organization. The role supports planning, documentation, communication, and logistics from initial planning through completion.

Responsibilities

Project Support and Administrative Coordination

• Support project managers with tasks needed to manage ongoing projects and requests.
• Assist with planning, scheduling, budgeting support, and project tracking.
• Help maintain project documentation from initiation through closeout.
• Document meetings by taking notes and preparing minutes.
• Assist in reviewing proposals and service information.
• Maintain organized records for projects at various stages.
• Schedule meetings and organize calendar invites.
• Communicate with internal departments and external partners as needed.

Project Communication & Documentation

• Prepare project communication materials for leadership, staff, vendors, and external partners.
• Create and assemble digital and print materials such as summaries, presentations, and status updates.
• Assist with spreadsheets, lists, and basic cost or budget summaries.
• Assist with written, verbal, and visual communication to support project workflows.

General Support

• Attend project‑related meetings to observe progress and assist project managers.
• Record observations and track follow‑up items.
• Perform other duties as assigned.

Qualifications

Minimum Qualifications: High school diploma or equivalent and 2 years of related experience.

Preferred Qualifications: Bachelor’s degree in HR, Organizational Development, Business, or related field.

Term & Duration

Limited term appointment, expected to end December 2028. The position may be extended beyond the initial term contingent upon continued funding.

Benefits

Benefits eligible. Retiree plan: TRS.

EEO Statement

University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.