Project Assistant, ERP

The University of Georgia; Athens (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

The University of Georgia is seeking a Project Assistant to support ERP project management across departments. You will assist with planning, scheduling, documentation, meeting notes, and progress tracking to keep the ERP initiative on track.

In this role you will coordinate communications, organize materials, prepare summaries, and support logistics from initiation to closeout. Strong written and verbal communication are essential.

Qualifications

• Project coordination and administrative processes
• Organization and maintenance of project documentation
• Strong written and verbal communication
• Proficiency with office and project software
• Ability to manage multiple tasks and deadlines

Responsibilities

• Support project managers with ongoing tasks and requests
• Assist with planning, scheduling, budgeting support and tracking
• Maintain project documentation from initiation through closeout
• Document meetings by taking notes and preparing minutes
• Review proposals and service information
• Maintain organized records for projects at various stages
• Schedule meetings and organize calendar invites
• Communicate with internal departments and external partners
• Prepare project communications and status updates
• Assist with spreadsheets and basic cost summaries
• Attend project-related meetings to observe progress

Skills

Project coordination

Information management

Communication skills

Software proficiency

Organizational skills

Collaboration

Attention to detail

Education

High school diploma or equivalent

Bachelor's degree in HR, Organizational Development, Business, or related field

Job description

Project Assistant, ERP

Department: UHR-ERP-Project

Position Summary

The Project Assistant provides administrative and organizational support to Project Managers to ensure smooth coordination and execution of the ERP project across the organization. This includes gathering and processing project information, assisting with documentation, preparing communications, tracking progress, organizing materials, and supporting project activities from initial planning through completion. The role coordinates project activities to keep the project on schedule and provides logistical support such as meeting arrangement, progress tracking, and documentation.

Minimum Qualifications

High school diploma or equivalent and 2 years of related experience.

Preferred Qualifications

Bachelor’s degree in HR, Organizational Development, Business, or a related field.

Knowledge, Skills, Abilities and/or Competencies

• Project coordination — Understanding of basic project workflows and administrative processes.
• Information management — Ability to organize, track, and maintain project documentation.
• Communication skills — Strong written, verbal, and digital communication abilities.
• Software proficiency — Ability to use office and project‑related software for documents, spreadsheets, and presentations.
• Organizational skills — Ability to manage multiple tasks, meet deadlines, and maintain accurate records.
• Collaboration — Ability to work effectively with staff, leadership, vendors, and external partners.
• Attention to detail — Skill in preparing accurate documents, notes, and summaries.

Duties and Responsibilities

Project Support and Administrative Coordination

• Support project managers with tasks needed to manage ongoing projects and requests.
• Assist with planning, scheduling, budgeting support, and project tracking.
• Help maintain project documentation from initiation through closeout.
• Document meetings by taking notes and preparing minutes.
• Assist in reviewing proposals and service information.
• Maintain organized records for projects at various stages.
• Schedule meetings and organize calendar invites.
• Communicate with internal departments and external partners as needed.

Percentage of time: 50%

Project Communication & Documentation

• Prepare project communication materials for leadership, staff, vendors, and external partners.
• Create and assemble digital and print materials such as summaries, presentations, and status updates.
• Assist with spreadsheets, lists, and basic cost or budget summaries.
• Assist with written, verbal, and visual communication to support project workflows.

Percentage of time: 30%

General Support

• Attend project‑related meetings to observe progress and assist project managers.
• Record observations and track follow‑up items.
• Perform other duties as assigned.

Percentage of time: 20%

Physical Demands

Work is primarily performed in an office setting, involving extended periods of sitting and computer use.

Equal Opportunity Employment

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).

Contact

Recruitment Contact: Joseph Allen ([e-mail])