Project Assistant

IMC Construction Career Center; Malvern (Chester County); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Opportunity for professional growth

Collaborative work environment

Job summary

IMC Construction Career Center is seeking a Project Administrator to support the execution of construction projects in Malvern, Chester County. You will play a key role in managing project correspondence, construction documentation, and maintain document control systems.

This position involves collaboration with project managers, field teams, and subcontractors to ensure project success from preconstruction to closeout. Join us for a team-oriented environment with potential for professional growth.

Responsibilities

• Prepare, edit, distribute, track, and file project correspondence.
• Manage construction documentation including agreements, reports, and invoices.
• Maintain document control systems for accuracy and compliance.

Job description

Position Summary

The Project Administrator provides critical administrative, documentation, and communication support to ensure the successful execution of construction projects. This role partners closely with project managers, field teams, owners, design teams, and subcontractors to maintain accurate records, streamline workflows, and support project delivery from preconstruction through closeout.

Key Responsibilities

• Prepare, edit, distribute, track, and file project correspondence including letters, memos, reports, drawings, and specifications.
• Manage construction documentation such as Letters of Intent, Subcontract Agreements, Purchase Orders, Change Orders, Owner Change Orders, CCDs, Owner Reports, invoices, meeting minutes, submittals, and RFIs.
• Maintain document control systems to ensure accuracy, compliance, and accessibility.
• Coordinate hard‑copy printing and material distribution for field staff as needed.
• Support project closeout and punch‑list activities in collaboration with the project team.
• Assist the CM, PM, APM, and Superintendent with all documentation, communication, and organizational needs.
• Provide administrative support to Owners, Design Teams, and Subcontractors.
• Support the Preconstruction/Estimating Department with subcontractor prequalification and CCIP verification (enrolled and excluded).
• Provide receptionist backup, process incoming mail, and perform additional duties as assigned.

Why Join Us

• Play a key role in supporting high‑impact construction projects
• Collaborative, team‑oriented work environment
• Opportunity for professional growth and expanded responsibility