Project Assistant

IMC Construction Career Center; Port Reading (NJ); On-site; USD 45,000 - 65,000; Full time

Job summary

IMC Construction Career Center in Port Reading, NJ is seeking an organized individual for various project support roles. This position involves composing and distributing correspondence, maintaining construction-related documents, and assisting with project closeout processes.

Ideal candidates should exhibit strong multi-tasking abilities and organizational skills, contributing effectively to construction project management.

Qualifications

• Strong organizational skills and ability to manage multiple tasks effectively.
• Experience with documentation and correspondence in a construction environment.

Responsibilities

• Compose, edit, and distribute correspondence and reports.
• Maintain and log construction-related documents.
• Assist with project closeout and punch-list processes.

Job description

This position will be based out of IMC Construction's Woodbridge, NJ office.

• Compose, edit, log, and distribute letters, memos, reports and other correspondence.
• Log, maintain, and distribute drawings, specs and all construction related documents.
• Order hard copy prints/materials for field staff as needed.
• Edit, proof, distribute, track, log and file Letters of Intent, Subcontract Agreements, Purchase Orders, Change Orders, and Owner Change Orders and the like.
• Assemble, edit, proof, distribute, track and file CCDS, Owner Reports, and Invoices, etc.
• Edit, proof, distribute and file all project related meeting minutes, submittals and RFI’s as required for the project.

• Facilitate, manage, organize, and request, with the assistance of project team members, the closeout and punch‑list process.
• Assist the receptionist with phone coverage as needed; process incoming mail and any other duties as necessary or assigned.
• Assist Preconstruction/Estimating Department with Prequalification & CCIP verification for both Enrolled and Excluded Subcontractors.
• Other assignments as required by Project Team and Office Staff.
• Assist CM, PM, APM, and Superintendent with all documentation, communication, and organization of Construction project(s).
• Assist Owners, Design Team, and Subcontractors with project needs.
• Ability to multi‑task, often switching between tasks as needed or requested by project team(s).