Project Administrator

Atmi Precast, Inc.; Aurora (IL); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading construction company in Aurora, Illinois, seeks a Project Administrator to coordinate project schedules and documentation. This full-time role emphasizes strong organizational and communication skills in a fast-paced construction environment. Responsibilities include assisting the Project Management Team, managing project documentation, processing billings, and maintaining stakeholder communication. Ideal candidates possess an Associate degree and experience in commercial construction or similar sectors. Join a high-performing team and make a real impact in meaningful projects.

Qualifications

• Experience as a Project Administrator in commercial construction is preferred.
• Ability to prioritize multiple tasks and consistently meet deadlines.
• Experience with construction payment platforms.

Responsibilities

• Assist the Project Management Team from project planning through closeout.
• Coordinate construction administration tasks including submittals and RFIs.
• Maintain digital project documentation with consistent naming.

Skills

Proactive mindset

Interpersonal skills

Strong organization

Microsoft Office Suite proficiency

Attention to detail

Strong communication skills

Education

Associate degree or equivalent experience

Tools

Textura

GC Pay

Sage

Job description

Description

ATMI Precast is not your average manufacturing construction company. You will join a high-performing team that values clear communication, strong processes, and doing things the right way. Our leadership is approachable, our projects are meaningful, and your work will make a real difference.

As a Project Administrator, you will be at the center of project coordination. You will help keep schedules, documents, communication, and reporting running smoothly. If you enjoy organization, structure, problem-solving, and being a trusted partner to project managers, this is a role where you will make a real impact.

Summary

The Project Administrator provides essential administrative and project support to the Project Management Team throughout all stages of the project lifecycle. This position is responsible for organizing project documents, coordinating construction administration tasks, preparing closeout packages, processing billing items, and supporting internal and external communication. The role requires strong attention to detail, excellent organization, and the ability to manage multiple priorities in a fast-paced construction environment.

Responsibilities

• Assist the Project Management Team from project planning through closeout
• Coordinate construction administration tasks including submittals, RFIs, logs, and project status reports
• Organize, manage, and maintain digital project documentation with consistent naming and file structure
• Process and track change-orders in collaboration with the Project Management Team
• Assist in soliciting and receiving bids from ATMI Precast subcontractors
• Manage project closeout activities including gathering required documents, compiling closeout packages, and submitting them to clients
• Process and track warranty requests and maintain related logs
• Assist with processing monthly billings, lien waivers, invoice tasks, and supporting documents
• Support billing and collection efforts through internal coordination and communication with clients
• Understand and apply internal cost code systems, reporting structures, and document protocols
• Maintain positive communication with project stakeholders, vendors, subcontractors, and internal teams
• Perform other administrative and project-related duties as assigned

Requirements

• Associate degree or equivalent combination of education and experience
• Proactive, solution-oriented mindset with a focus on supporting the Project Management Team
• Strong interpersonal skills to maintain collaborative, professional relationships
• Experience as a Project Administrator, preferably in commercial construction
• Experience with construction payment platforms such as Textura, GC Pay, Sage, or similar
• Ability to prioritize multiple tasks and consistently meet deadlines
• Strong proficiency in Microsoft Office Suite including Word, Excel, Outlook
• Excellent organizational skills and high attention to detail
• Strong written and verbal communication skills
• Experience in precast concrete, subcontracting, or related construction environments

Environment and Physical Requirements

• Office-based role within a construction environment
• Ability to sit for extended periods while performing computer and administrative work
• Occasional walking within plant or office areas as needed
• Must maintain professionalism and confidentiality regarding project, financial, and client information
• Full-time role, typically 40+ hours per week
• Occasional early start times or adjusted hours based on project needs