Project Assistant

Brasfield & Gorrie, LLC; Greenville (SC); On-site; USD 42,000 - 64,000; Full time

Job summary

Brasfield & Gorrie, LLC is seeking a Project Assistant to provide essential administrative support to the project management team. You will handle mail, correspondence, travel bookings, and document control for multiple projects, while coordinating contracts, submittals, and invoicing processes.

The role requires a Bachelor’s degree (preferred) and at least one year in an office environment, with strong communication skills and proficiency in Microsoft Office and Bluebeam.

Qualifications

• Bachelor’s degree preferred.
• Minimum of one year of office experience.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Bluebeam proficiency preferred.
• Aptitude to learn new software tools.
• Excellent customer service and a positive attitude.
• Proven self-starter who can work with minimal supervision.
• Detail oriented with ability to spot discrepancies.
• Team oriented and capable of independent work.
• Thrives in a fast-paced environment and can manage priorities.
• Maintains confidentiality and can obtain notary certification when required.

Responsibilities

• Provide day-to-day admin support for project management teams.
• Prepare expense reports and book travel using Concur for projects.
• Assist with creating projects in PDM software and electronic startup.
• Manage project files, contracts, purchase orders, and DocuSign workflows.
• Coordinate submittals, RFI logs, and drawings/spec logs with teams.
• Track subcontracting status, licenses, and safety documents.
• Assist SDP enrollment, information collection, and bonds when needed.
• Support change order management and log material statuses.
• Enter time in JD Edwards and assist with owner billing and closeout docs.
• Verify pay apps, lien waivers, and invoices for PM review.

Skills

Strong communication

Teamwork

Detail oriented

Self-starter

Customer service

Multitasking

Confidentiality

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Bluebeam

JD Edwards

Job description

Responsibilities

The Project Assistant is primarily responsible for providing administrative support to the project team(s).

Responsibilities and Essential Duties include the following (other duties may be assigned):

• Day to day administrative support for project management team(s), including sorting mail, creating and sending correspondence, coordinating catering and conference space, meeting invites, ordering business cards, etc.
• Prepare expense reports and book travel using Concur Travel and Expense for project team(s)
• Assist PM or project accountant with creating project in Project Data Management (PDM) software
• Assist with electronic job start up
• Assist with obtaining insurance, permits, licenses and jobsite mobilization
• Act as the lead in ensuring that a Notice of Commencement has been filed
• Create and maintain all electronic project files
• Create, distribute and execute contracts, purchase orders, and any other contractual documentation in project management systems and DocuSign
• Assist project team with the creation and management of construction documents (drawings / spec logs, RFI’s)
• Assist project team with submittal management process
• Manage the subcontract, subcontract business licenses and required safety document process, making sure all documents are received, approved, saved and distributed
• Assist project team with SDP enrollment, collection of information and issuing bonds (if required by SDP department)
• Assist project management team with change order management process
• Asist team with material status tracking on subcontracts and purchase orders– create logs, coordinate delivery dates, etc.
• Receive, track and coordinate with accounting on Sales & Use Tax
• Act as a liaison between other departments (JSA’s, accounting, document coordinators, etc.) and the project team to fulfill project needs
• Receive and assist with the sub pay application process, including reviewing pay app and lien waivers, coding and distributing for approval
• Review and code overhead, material and miscellaneous project invoices for final review/approval by Project Manager
• Research status of pay applications and invoices in JD Edwards
• Assist in preparing and distributing owner billing
• Prepare, distribute and manage closeout documentation required by contract
• Verify that all electronic project files are complete and ready for storage
• Assist in distributing final job reports
• Enter employee time in JD Edwards system

Education - Skills - Knowledge - Qualifications & Experience

• Bachelor’s degree preferred
• Minimum of one year of work experience in an office environment
• Strong verbal and written communication skills
• Working proficiency in Microsoft Office Suite, including Microsoft Word, Excel and PowerPoint
• Working proficiency in Bluebeam strongly preferred
• Aptitude to learn new computer applications and software
• Excellent customer service skills
• Positive attitude
• Proven self-starter
• Detailed oriented with the ability to recognize discrepancies
• Ability to work in a team environment as well as independently
• Must thrive in a fast-paced work environment
• Ability to successfully prioritize multiple tasks with competing deadlines
• Ability to maintain a high level of confidentiality
• Obtain notary certification in applicable county