Project Administrator II — ESOP & Growth Focus

Sundt Construction; Sparks (NV); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Market Competitive Salary (paid weekly

401K & Employee Stock Ownership Plan

Health Coverage Starting Your FirstDay

Flexible Time Off (FTO)

Job summary

Sundt Construction is seeking a Project Administrator II in Sparks, Nevada. This role supports project teams with administrative, secretarial, and clerical duties on active construction projects, coordinating with owners, architects, engineers, and subcontractors.

The ideal candidate has strong organization, MS Office proficiency, and 5+ years of administrative experience. Responsibilities include overseeing owner billings, project close-out, compliance records, subcontract management, and

Qualifications

• Two-year accounting degree or equivalent combination of business training and/or related experience.
• NV Notary license. Must either have this or be able to obtain quickly upon hire.
• Construction experience.
• 5+ years of administrative experience.

Responsibilities

• Assists with owner billings and coordinates receipt of owner funds and release of sub payments.
• Assists with project close-out as requested by the project team and generates and audits reports including equipment, labor, material, subcontractor committed, cost, and job cost.
• Ensures that all compliance required records (certified payroll, minority craft hiring goals, monthly utilization report, and daily manpower reports for all contractors on the project) are completed in a timely and accurate manner, and are on file and ready for auditing.
• Maintains and distributes Billing Status Report. Tracks executed subcontracts/supplements, insurance, bonds, pre-liens, lien releases, and joint checks.
• May supervise and provide training for the Project Secretary and may participate in the Individual Development Review for that employee.
• On remote projects, will coordinate with Corporate Employment office in preparing and coordinating hiring guidelines, applicant flow logs, pre-employment drug tests, employee orientation, and/or employee separation.
• Performs and sets up subcontracts (work orders) and logs in JOE and Prolog and generates sub package with job-specific forms and sets up and maintains subcontract change orders (supplements) and budget adjustments in JOE and processes subcontractor pay applications after Project Manager's approval and maintains in Prolog.
• Sets up and maintains standard project files: general correspondence/filing, subcontractor/ purchase order agreements, vendor files, time sheets, and Prolog Company set-up files.
• Sets up, maintains, and ensures full compliance of Bulletin Board postings with federal, state, and government agencies, and local and Sundt posters and policies.
• Types and distributes project correspondence and coordinates all project payables and receivables with Accounting Department and may maintain and reconcile jobsite petty cash and other accounts, as required.

Skills

Organizational skills

Word processing

Spreadsheet software

Microsoft Office Suite

Education

Two-year accounting degree or equivalent combination of business training and/or related experience

NV Notary license

Job description

Sundt Construction is seeking a Project Administrator II in Sparks, Nevada. This role supports project teams with administrative, secretarial, and clerical duties on active construction projects, coordinating with owners, architects, engineers, and subcontractors.

The ideal candidate has strong organization, MS Office proficiency, and 5+ years of administrative experience. Responsibilities include overseeing owner billings, project close-out, compliance records, subcontract management, and