Project Administrator I: Efficient Ops & Onsite Support

ENFRA; Rayville (MO); On-site; USD 29,000 - 39,000; Full time

Job summary

ENFRA in Missouri is seeking a Project Administrator I to support project staff on projects up to $5M with 50–100 onsite employees. You will manage timesheets, onboarding, office supplies, file maintenance, and invoicing support, helping ensure accurate records and timely communications.

The role requires a high school diploma, 3+ years of admin experience, proficiency in Word, Excel and Outlook, strong communication, and the ability to multitask in a fast-paced industrial environment.

Qualifications

• High School diploma or GED equivalent.
• 3+ years of administrative experience.
• Proficient in Microsoft Word, Excel and Outlook.
• Effective verbal and written communication skills.
• Detail-oriented and able to multitask in a fast-paced environment.
• Versed in the industry and the Company’s competitors.
• Ability to multitask and perform duties outside of the scope of work when necessary.

Responsibilities

• Ensures accurate employee time tracking on a weekly basis, including obtaining approval for any timesheet discrepancies, as well as timely submission to the Payroll processor.
• Properly maintains and procures office supplies with Management approval.
• Assists in the new hire onboarding process and processing of IT hardware & permissions requests.
• Responsible for the maintenance of the electronic project files.
• Assists the Team in invoice coding and approvals, upon request.
• Requests and tracks sub insurance certificates.
• Prepares and submits client billings and lien releases.
• Obtains and submits any client-specific contractual requirements (i.e. city license, contractor's license, certificate of insurance, emergency phone list, other SI department's safety program, drug awareness program, and SDS sheets for jobsite).
• Assists project team with applying for permits and scheduling inspections (if applicable).
• Compiles submittal and O&M/start-up books, as requested by Project Managers.
• Reviews and distributes documents/correspondence to field personnel and other key parties.
• Effectively & accurately communicate relevant project information to project team.
• Reconciles tool and rental equipment list (if applicable).
• Manages parking pass process (if applicable).
• Other duties as assigned.

Skills

MS Word

MS Excel

Outlook

Communication

Detail-oriented

Multitasking

Education

High School diploma or GED

College-level coursework in construction management

Tools

Oracle JD Edwards

Procure

Tri Build

Textura

AIA Billing

Job description

ENFRA in Missouri is seeking a Project Administrator I to support project staff on projects up to $5M with 50–100 onsite employees. You will manage timesheets, onboarding, office supplies, file maintenance, and invoicing support, helping ensure accurate records and timely communications.

The role requires a high school diploma, 3+ years of admin experience, proficiency in Word, Excel and Outlook, strong communication, and the ability to multitask in a fast-paced industrial environment.