Energy Project Operations Specialist II

ENFRA; Rayville (MO); On-site; USD 33,000 - 44,000; Full time

Job summary

ENFRA is seeking a Project Administrator II to support project staff on $5M-$10M initiatives with 50–150 onsite personnel. You will help track time, manage office operations, onboard staff, and handle procurement and documentation to ensure on-time project delivery.

The role requires 2+ years in project administration within construction, strong MS Office proficiency, and solid communication skills to coordinate with multiple teams and external partners.

Qualifications

• High School diploma or GED equivalent.
• 2+ years of Project Administration experience for an architectural, engineering or construction company.
• College-level coursework and/or two years’ experience in construction management.
• Typing skills of 50 wpm minimum.
• Working knowledge of the Construction Industry.
• Proficiency with Microsoft Office applications including Word, Excel, and Outlook.
• Effective verbal and written communication skills.
• Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
• Versed in the industry and the Company’s competitors.
• Ability to multitask and perform duties outside of the scope of work when necessary.

Responsibilities

• Ensures accurate employee time tracking on a weekly basis, including approval for discrepancies and submissions to Payroll.
• Maintains and procures office supplies with Management approval.
• Assists in onboarding and IT hardware/permissions processing.
• Maintains electronic project files.
• Assists team in invoice coding and approvals.
• Tracks subcontracts, change orders, purchase orders, and sub insurance certificates.
• Prepares and submits client billings and lien releases.
• Gathers client-specific contractual requirements (licenses, insurance, safety programs).
• Assists with permits and inspections scheduling.
• Develops project documentation (daily reports, 4 week look-ahead, labor forecast).
• Compiles submittal and O&M/start-up books as requested by PMs.
• Distributes documents to field personnel and key parties.
• Communicates project information effectively to the team.
• Reconciles tool and rental equipment lists.
• Manages parking pass process.
• Other duties as assigned.

Skills

Typing 50 wpm

MS Office

Effective communication

Detail-oriented

Multitasking

Construction knowledge

Time tracking

Education

High School diploma

Construction mgmt coursework

Tools

Oracle/JD Edwards

Procure/Tri Build

Job description

ENFRA is seeking a Project Administrator II to support project staff on $5M-$10M initiatives with 50–150 onsite personnel. You will help track time, manage office operations, onboard staff, and handle procurement and documentation to ensure on-time project delivery.

The role requires 2+ years in project administration within construction, strong MS Office proficiency, and solid communication skills to coordinate with multiple teams and external partners.