Project Admin Pro - Construction & Field Coordination

ENFRA Solutions; Northern (KY); Hybrid; USD 33,000 - 45,000; Full time

Job summary

ENFRA Solutions is seeking a Project Administrator II to support the project staff on projects ranging from $5M-$10M with 50-150 onsite employees. You will help manage timesheets, procure supplies, onboard new hires, and maintain electronic project files.

The role involves assisting with invoice coding, subcontract tracking, client billings, and contract requirements. You will also help prepare reports and project documentation, coordinate permits and inspections, and ensure clear communication

Qualifications

• High School diploma or GED required.
• 2+ years of project administration experience in construction/architectural environment.
• College-level coursework or two years’ construction management experience.
• Typing speed 50 wpm minimum.
• Working knowledge of the construction industry.
• Proficiency with MS Office (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Ability to multitask in a fast-paced setting.

Responsibilities

• Ensures accurate weekly employee time tracking and approval of discrepancies.
• Maintains and procures office supplies with management approval.
• Assists in onboarding and IT hardware/permissions requests.
• Maintains electronic project files.
• Assists team with invoice coding and approvals.
• Tracks subcontracts, change orders, purchase orders, and sub-insurance certificates.
• Prepares client billings and lien releases.
• Gathers and submits client-specific contractual requirements (licenses, insurance, safety programs).
• Assists with permits and inspections scheduling (if applicable).
• Contributes to project documentation (daily reports, 4-week look-ahead, labor forecast).
• Assembles submittals and O&M/start-up books upon PM request.
• Distributes documents to field personnel and other stakeholders.
• Communicates project information clearly to the project team.
• Reconciles tool/rental equipment lists and parking passes as applicable.

Skills

Typing speed 50 wpm

Microsoft Office

Verbal and written communication

Detail-oriented

Multitasking

Education

High School diploma or GED

College coursework/construction management experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

ENFRA Solutions is seeking a Project Administrator II to support the project staff on projects ranging from $5M-$10M with 50-150 onsite employees. You will help manage timesheets, procure supplies, onboard new hires, and maintain electronic project files.

The role involves assisting with invoice coding, subcontract tracking, client billings, and contract requirements. You will also help prepare reports and project documentation, coordinate permits and inspections, and ensure clear communication