Construction Project Admin I — Billing & Coordination

ENFRA LLC; Rayville (MD); On-site; USD 29,000 - 39,000; Full time

Job summary

ENFRA is seeking a Project Administrator I to support project staff on projects up to $5M with 50-100 onsite employees. You will handle weekly timesheet approvals, maintain project files, assist in onboarding, and help with invoicing and contract requirements.

The role requires strong Microsoft Word, Excel, and Outlook skills, effective communication, and the ability to multitask in a fast-paced environment. Travel is limited to 0-5% of time.

Qualifications

• Proficient in MS Word, Excel and Outlook.
• Strong verbal and written communication skills.
• Detail oriented and able to manage multiple projects.
• Knowledge of industry competitors helpful.
• Willing to multitask in a fast-paced environment.

Responsibilities

• Track employee timesheets weekly and obtain approvals.
• Maintain and procure office supplies with approval.
• Assist onboarding and IT hardware/permissions requests.
• Maintain electronic project files and docs.
• Assist in invoicing codes and approvals as needed.
• Track sub-insurance certificates and client billings.
• Submit client requirements (licenses, insurance, SDS, safety programs).
• Assist permits and inspections scheduling when applicable.
• Prepare submittals and O&M/start-up books as requested.
• Distribute documents to field personnel and stakeholders.
• Communicate project information clearly to the team.
• Reconcile tool and rental equipment lists when needed.
• Manage parking pass process when applicable.
• Perform other duties as assigned.

Skills

MS Word

MS Excel

Outlook

Verbal/written communication

Detail oriented

Education

High School diploma or GED

Tools

Oracle/JD Edwards

Procure/Tri Build

Job description

ENFRA is seeking a Project Administrator I to support project staff on projects up to $5M with 50-100 onsite employees. You will handle weekly timesheet approvals, maintain project files, assist in onboarding, and help with invoicing and contract requirements.

The role requires strong Microsoft Word, Excel, and Outlook skills, effective communication, and the ability to multitask in a fast-paced environment. Travel is limited to 0-5% of time.